What are the responsibilities and job description for the Executive Assistant / Office Manager position at Dagen?
Job Description:
Seeking a C-Suite Executive Assistant for a private equity firm in Dallas. Ideal candidates will have 5-7 years of experience, a degree (not required but ideal), and light bookkeeping experience. Supporting Partners as well as other team members as needed.
Requirements:
- Manage day-to-day operations of the office.
- Handle confidential information.
- Organize and maintain permanent files, records and databases (physical and digital).
- Greet and direct customers, clients, business associates and guests to the office.
- Process incoming and outgoing mail, courier service and various special deliveries.
- Bookkeeping duties for payables using Quickbooks.
- Act as main point of contact with building management and various service providers.
- Coordinate internal staff meetings, luncheons and office events.
- Arrange travel (domestic & international), accommodation, itineraries, and all correspondence related to arrangements as needed.
- Manage team’s expenses.
- Prepare reports, presentations, and data, as well as maintain files, records, and correspondence.
- Assist with special projects that require project management skills.
- Work with IT Consultant to troubleshoot miscellaneous IT related problems.
- Collaborate with other assistant to improve the internal processes, and suggest efficiencies based on the Company goals.
Expectations:
- Extremely high level of confidentiality, discernment, and judgment.
- Strong teamwork and collaboration skills.
- Self-motivated, detail-oriented, innovative, and hardworking with the ability and willingness to take the initiative with limited direction/feedback.
- Strong critical thinking skills with a proactive approach to problem-solving with solid decision-making and time management skills.
- Ability to prioritize and meet deadlines in a fast-paced, quickly changing environment. Works well under pressure on time-sensitive tasks and projects and is adaptable in the face of changing priorities while maintaining a high-quality work product.
- Maintain a professional demeanor and a polished professional appearance with a professional level of verbal and written communication skills.
Qualifications:
• Bachelor's degree preferred
• Proven 5-7 years of experience as an executive assistant or other relevant administrative
support experience
• In-depth understanding of Microsoft Office suite (e.g., Outlook, Excel, PowerPoint, Word)
Quickbooks, virtual work tools (e.g., Zoom, Teams) and Adobe Pro.
• Notary (not required)
