What are the responsibilities and job description for the Executive Assistant/Office Manager position at Texas Star Pharmacy?
Overview
We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our executive team and ensure the smooth operation of our office. This role is crucial in managing administrative tasks, coordinating projects, and maintaining an efficient office environment. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively.
Responsibilities
- Provide comprehensive administrative support to executives, including managing schedules and organizing meetings.
- Oversee office management tasks such as maintaining supplies, coordinating maintenance, and ensuring a professional front desk presence.
- Manage the Outlook Calendar for executives, scheduling appointments and prioritizing urgent requests.
- Coordinate projects from inception to completion, ensuring timelines are met and stakeholders are informed.
- Transcribe meeting notes and prepare documents for distribution.
- Perform data entry tasks accurately to maintain updated records.
- Utilize DocuSign for document management and signatures.
- Proofread documents for accuracy and clarity before distribution.
Skills
- Proficient in administrative tasks with strong organizational skills.
- Experience with front desk operations and customer service.
- Familiarity with project coordination principles.
- Strong proficiency in Outlook Calendar management.
- Ability to transcribe notes efficiently with high accuracy.
- Skilled in data entry with attention to detail.
- Knowledge of office management best practices.
- Excellent proofreading abilities to ensure high-quality documentation.
This position is ideal for a motivated individual who thrives in a dynamic environment and is eager to contribute to the success of our team. If you are passionate about providing exceptional support and enhancing office efficiency, we encourage you to apply.
Job Type: Full-time
Pay: From $65.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $65