What are the responsibilities and job description for the Purchasing Associate position at Dairy Farmers of America?
General Purpose
Work under the direction of The Creamery Purchasing Specialist to purchase grocery, home and gift, and other merchandise and/or supplies, along with all purchase orders and associated paperwork, to support The Creamery business. Maintain accurate records of vendors and product shipments.
Job Duties and ResponsibilitiES
- Ensure timely ordering and delivery of products.
- Responsible for the purchasing from a specific list of vendors as provided by the purchasing specialist.
- Assist with the management of purchase orders; monitor delivery schedules and backordered product; communicate with the purchasing specialist and adjust orders accordingly.
- Verify pricing on invoices and manage expenses and paperwork under the direction of the purchasing specialist.
- Communicate with vendors regarding broken and/or missing items.
- Assist with monthly inventory counts.
- Communicate with inventory associates on orders placed, expected arrival dates, changes to orders, and on any inventory related questions or issues.
- Assist the purchasing specialist in evaluating current vendors based on price and quality.
- Stay current on consumer trends to better assist with buying decisions.
- Make product recommendations to the purchasing specialist.
- Perform product trainings for retail and kitchen staff; train and empower them to address the needs of our guests; train on cross-selling products.
- Regularly interact with retail and kitchen staff to gain knowledge of trends, preferences, requests, etc. and communicate with the purchasing specialist.
- Look for opportunities to reduce costs (e.g., consolidate purchase orders to minimize freight costs) and communicate with the purchasing specialist.
- Exhibit the values and ethics of Dairy Farmers of America through honesty, discretion, and sound judgment.
- The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required.
Education and Experience
- High school diploma or equivalent
- 0 to 1 year of purchasing or related experience
Knowledge, Skills, and Abilities
- Knowledge of Microsoft Office Suite and company computer systems, specifically Shopify
- Skill in proficient computer usage
- Able to work with accuracy and attention to detail
- Able to communicate clearly and effectively, both verbally and in writing
- Able to work in collaboration effectively and foster good teamwork
- Able to follow directions and meet deadlines
- Must be able to read, write and speak English
Reporting to this Position
- None
backup support to position(s)
- N/A
Travel
- No travel required
- 5%-15% (1-3 times per year)
- 15%-25% (1-2 times per quarter)
- 25%-50% (up to 1 week per month)
- 50%-75% (up to 2 weeks per month)
- 75%-100% (3 weeks per month)
An Equal Opportunity Employer including Disabled/Veterans
