What are the responsibilities and job description for the Administrative Manager - Social Services position at Dakota County, MN?
Salary : $99,074.00 - $154,803.00 Annually
Location : West St. Paul, MN
Job Type : Full-Time
Remote Employment : Flexible / Hybrid
Job Number : 32030.25.001
Department : Social Services
Opening Date : 02 / 12 / 2025
Closing Date : 2 / 26 / 2025 4 : 30 PM Central
General Description
POSTING TYPE : Open Competitive
DEPARTMENT : Social Services
HOURS : Full-time
PREFERRED HIRING RANGE : $99,074 - $111,458 / year (111 Salary Grade)
FULL SALARY RANGE : $99,074 - $154,803 / year
LOCATION : Hybrid; telework and in person at the Western Service Center, Apple Valley
UNION : None
CLOSE DATE : 4 : 30pm on 2 / 26 / 2025
Come join us at Dakota County and "Be more" . Dakota County employs over 2,000 skilled individuals whose talents and contributions makes Dakota County a premier place to live and work . The work County government does is unique. Dakota County offers important careers - the kind of careers that make a difference in people's lives.
Dakota County welcomes and is inclusive of diverse people, backgrounds, and perspectives. The County aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves
This Administrative Manager will co-manage the administrative operation of the Social Services department with a focus on Children and Family Services. This Administrative Manager will assist with the coordination of division-wide administrative operations to ensure quality customer service and maintain effective service delivery including division-wide operational effectiveness. The Administrative Manager positions manage the development and implementation of department and division-wide policies and procedures and monitor for operational compliance; coordinate the administration department's strategic and budget planning under the direction of the division operations manager and deputy director; perform general accounting, financial management and reporting; oversee department purchasing and asset management; provide IT support including leading the implementation of appropriate technology to support the department's internal and external customers; coordinate facility management, emergency response and risk management in alignment with county-wide policies and expectations; coordinate and lead the implementation of county-wide, division-wide, and department-wide initiatives and projects; design and implement measurement metrics to monitor compliance with requirements and best practice.
SELECTION PROCESS
- You must submit an online application that includes supplemental questions
- We assign your application a score based on your qualifications
- Top scoring candidates are referred to the hiring manager for interview consideration
- There will be at least two rounds of in-person interviews at our Western Service Center in Apple Valley. First-round interviews will identify candidates that will be invited back for a second-round interview.
- We conduct background and reference checks before hiring.
Minimum Qualifications
NEED TO HAVE
NICE TO HAVE
Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.
1. Coordinate and oversee the implementation of administrative operations within the Social Services department, assuring efficiency, effectiveness and responsiveness.
2. Monitor operational performance, conduct organizational and functional analyses, and make recommendations for improved operations.
3. Lead the development and implementation of process improvement efforts and develop and / or modify accompanying policies and procedures to ensure compliance and support efficient operations within the department and across the division.
4. Evaluate and recommend application of tools to support the technical needs and direction for the department. Manage requests for and allocation of IT assets and equipment requirements.
5. Coordinate cooperative initiatives, projects, and tasks with other County departments.
6. Manage and supervise staff; hire, direct, and supervise department personnel directly or through supervisors.
7. Provide strategic management and leadership through the development of goals, objectives, and strategic work plans; establish criteria and standards for achievement.
8. Manage the department's emergency response, facilities and safety / risk management functions as trained and assigned by the Director.
9. Coordinate the planning and development of department budget recommendations.
10. Monitor department expenses and revenues and prepare financial reports as requested by the department and / or division directors.
11. Assist Department and Division leadership with planning, research, policy analysis and reporting of department and divisional projects; make recommendations; prepare and disseminate reports.
12. Demonstrates a commitment to support cultural diversity County wide, actively supports the County diversity initiatives, and works to address the needs of diverse and underrepresented communities.
ESSENTIAL JOB FUNCTIONS : 1 through 12
Knowledge, Skills & Abilities and Work Environment
These are the competencies for the role. Candidates must possess most but are not required to have all. Training may be provided.
REQUIRED AT TIME OF HIRE :
DEMONSTRATED WITHIN 6-MONTH PROBATIONARY PERIOD :
WORK ENVIRONMENT : Work is primarily sedentary and is usually accomplished while incumbent is comfortably seated at a desk or table. Some mobility during the course of a normal workday in connection with attendance at meetings and conferences, or while researching files. Items carried typically are light objects such as briefcases, notebooks, and data processing reports.
WHO ARE WE
Dakota County is Minnesota's third largest county and home to more than 400,000 residents. Our motto is "Be More" and we strive every day to achieve excellence public service, with a focus on four values : Service, Integrity, People, and Innovation.
Dakota County Employee Relations
www.co.dakota.mn.us
Main Number 651.438.4435 (contact 8 a.m. - 4 : 30 p.m. Monday - Friday)
Fax 651.438.8178
Visit our Benefits site for more information.
Please initial the box below to CONFIRM that you understand that a background check including but not limited to criminal, employment, driving, and educational check may be conducted upon acceptance of a position.
Minimum Qualifications Screening. Select the answer that best describes your qualifications :
If you selected "an equivalent combination of education and experience" to the question above, describe how your education and experience are relevant to this position.
What is the major of your highest earned degree? If you have no degree, indicate "NONE".
Check all that apply :
How many years do you have of supervisory experience?
Describe your supervisory experience. List the agency you worked for and the number of employees you supervised. If you have no experience, indicate "NONE".
How many years of experience do you have in project management?
Describe your experience in project management. If you have no experience, indicate "NONE".
How many years of experience do you have with information technology systems development and implementation?
Describe your experience in information technology systems development and implementation. If you have no experience, indicate "NONE".
Do you have experience in program evaluation and / or analysis which includes financial compliance responsibility with state, federal and local regulations and mandates?
Describe your program evaluation and / or analysis which included financial compliance responsibility with state, federal and local regulations and mandates. If you have no experience, indicate "NONE".
Do you have experience reviewing and analyzing outcome performance measurement data?
Describe your experience reviewing and analyzing outcome performance measurement data. If you have no experience, indicate "NONE".
How many years of experience do you have working or volunteering with underrepresented communities (people of color, lower social-economic levels, etc.)? Include positions where your clients were at least 20% from these populations.
Describe your working or volunteering experience with underrepresented communities (people of color, lower social-economic levels, etc.). Include positions where your clients were at least 20% from these populations.
Describe your experience cultivating and supporting diverse work teams that promote inclusion, diversity and equity.
If selected for this position, what would be your minimum acceptable salary?
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.
If you selected Other, please indicate where you heard about this opportunity with Dakota County.
Required Question
Salary : $99,074 - $154,803
