What are the responsibilities and job description for the Front Desk Specialist Supervisor position at Dakota Woodlands?

Job Description

Salary : $22-$24 (Based on Qualifications)

Organizational description

Dakota Woodlands is a nonprofit organization located in Eagan, MN. Dakota Woodlands is dedicated to providing a safe and supportive environment for families experiencing homelessness. Our mission is to empower individuals to achieve stability and independence through comprehensive support and compassionate care. We offer housing, resources, and programs designed to help families rebuild their lives and succeed.Clients staying at Dakota Woodlands receivenutritious meals, private bedrooms, personal care products,seasonal clothing, and an opportunity to learn life-building skills through targeted case management and family goal planning, which helps them succeed independently.

Position Overview

Dakota Woodlands seeks a compassionate, welcoming, and organized Front Desk Specialist Lead. The Front Desk Specialist Lead plays a crucial role in ensuring the smooth operation of Dakota Woodlands' daily activities. Acting as the welcoming face of the organization, this position is responsible for creating a friendly and professional environment for clients, visitors, and staff. The Front Desk Specialist Lead handles a variety of tasks, including client interactions, front desk management, administrative duties, facility upkeep, and supervision of Front Desk Specialist team members. With a strong focus on customer service, this role supports the mission of Dakota Woodlands by fostering a safe, organized, and respectful environment for all.

Areas of Responsibility :

Front Desk Supervision & Team Leadership

Supervise and support the front desk team to ensure smooth daily operations.
Provide training, coaching, and ongoing development to enhance team performance.
Manage scheduling to ensure adequate front desk coverage.
Serve as the primary point of contact for urgent matters, resolving issues efficiently.
Assign tasks and responsibilities to front desk staff, ensuring accountability and productivity.

Front Desk Operations :

Serve as the first point of contact for clients, visitors, and staff.

Greet clients and visitors warmly, fostering a professional and compassionate environment.

Answer phone calls, respond to inquiries, and route communications appropriately.

Monitor and manage client entry and exit to ensure adherence to facility policies.

Client Support :

Assist clients with routine needs, including information about services and resource access.

Provide respectful guidance to clients navigating the facility.

Address and report client concerns to appropriate team members.

Facility Maintenance :

Support the upkeep of a clean, organized, and safe environment for all.

Perform routine tasks like tidying common areas and restocking supplies.

Report maintenance needs to designated personnel.

Administrative Tasks :

Maintain accurate client interaction records and other required documentation.

Assist with administrative functions, such as filing, data entry, and supply management.

Contribute to organizational projects and initiatives as needed.

Team Collaboration :

Coordinate with staff to deliver efficient client support services.

Participate in team meetings, training, and professional development opportunities.

Promote a positive and inclusive work environment.

Other Duties :

Perform additional responsibilities as assigned to meet the needs of Dakota Woodlands.

Qualifications :

High school diploma or equivalent; coursework in social work, human services, or related fields is a plus.

Experience in customer service, front desk operations, or similar roles (preferably in a nonprofit or social service setting).

Strong interpersonal and communication skills, with an ability to work effectively with diverse populations.

Empathetic and patient demeanor, maintaining discretion in sensitive situations.

Reliable and organized with attention to detail.

Proficiency in basic computer applications, including Microsoft Office and data entry systems.

Commitment to the mission and values of Dakota Woodlands.

Working Conditions

Shift Hours : 7am - 3pm, Monday - Friday

Full-time position requiring occasional evening and weekend work for events and meetings.

Work primarily performed at the front desk in a client-focused environment.

Requires sitting or standing for extended periods and light cleaning duties.

May involve lifting items up to 25 pounds.

Exposure to sensitive situations; requires empathy and professionalism.

Regular use of computers and telecommunication equipment.

How to Apply

Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position.

Dakota Woodlands is an equal-opportunity employer. Opportunities for employment are available to all persons, regardless of race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, marital status, or status with regard to public assistance. Dakota Woodlands facilities are accessible. Individuals who have experienced homelessness are encouraged to apply.

Salary : $22 - $24

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