What are the responsibilities and job description for the Coordinator Operations Administration position at Dallas Area Rapid Transit?
Dallas Area Rapid Transit -
General Summary :
Under limited supervision, the coordinator supports the Operations Administration team by performing a wide variety of coordinator functions, such as organizing and maintaining documents, data entry, research, coordinating activities, communicating necessary information, and performing file and data audits for complete details and timely submission. The coordinator also ensures policy adherence to established processes and procedures.
Coordinates Operations projects and acts as a liaison with other DART departments. Tracks open audit tasks and findings, operations data and statistics, and creates reports for Executive review. Creates and reviews project-related documents and correspondence for Operations teams. Edits reports, presentations, and correspondence as needed. Works within Operations Departments to find recognition opportunities and help tell our story.
Essential Duties and Responsibilities :
- Performs administrative duties supporting various initiatives by assisting with documents, special research / data compilation projects, and coordinating processes and events.
- Monitors Operations' compliance with audit findings. Tracks audit findings and progress from start to closeout. Upon closeout, ensure Operations complies with DART policies, procedures, specifications, and approved practices.
- Review agenda reports, presentations, and various documents within the Operations Departments, checking for completeness before Executive review. Maintain the review process and feedback loop for all documents.
- Maintains Operations' action item timelines and tracks department submissions.
- Assists with the development of materials for various Board and Executive staff presentations.
- Captures Operations data and prepares a variety of reports for management review.
- Creates Operations correspondence and internal messages, including the Friday Message.
- Networks within the Agency and with Communications are needed to find employees to recognize.
- Acts as a resource and liaison between Operations and various departments within DART.
- Coordinates project activities. Maintains project records and logs.
- Performs other related duties as assigned.
Minimum Knowledge, Skills, and Abilities Required :
Note : An equivalent combination of related education and experience may be substituted for the minimums below, excluding a High School Diploma, GED, Licenses, or Certifications.
Working Conditions :
Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming the incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.
Note : The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.
DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M / F / D / V
Open until qualified applicants are identified.
JR102316
