What are the responsibilities and job description for the Executive Assistant 1 position at Dallas Area Rapid Transit?
Dallas Area Rapid Transit -
General Summary :
Under limited supervision, provides support to the Assistant Vice President or, in some cases, may support two (2) Assistant Vice Presidents (or assigned personnel) by performing a wide variety of administrative support functions such as preparing reports, office organization, and workflow; serves as a liaison between management and other organizational units, and external customers to Dallas Area Rapid Transit (DART) and otherwise ensures that the administrative functions of this work unit are completed accurately and timely. This position will directly support the Assistant Vice President and indirectly support assigned subordinate staff personnel.
Essential Duties and Responsibilities :
- Performs day-to-day administrative support for AVP and other personnel as assigned. Receives assignments in the form of results expected, due dates, and general procedures to be followed.
- Composes, types, and edits various correspondence, such as letters, documents, memos, reports, or presentations.
- Maintains a message system, including tracking staff, answering, screening, and routing incoming calls, and taking, Receiving, and greeting visitors and guests if necessary.
- Provides general administrative support by collecting, sorting, and distributing mail; maintaining electronic and hard copy filing systems; making copies; and ordering supplies.
- Maintained departmental file retention / disposal schedules and assisted staff with all requests for files and records, following the file management procedures and protocols.
- Shows sensitivity to confidential matters and information.
- Provides support in other areas within the department when necessary.
- Performs other related duties as assigned.
Minimum Knowledge, Skills, and Abilities Required :
Note : An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.
Working Conditions :
Works in an environment with minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.
Note : The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.
DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M / F / D / V
Open until qualified applicants are identified.
JR102373
