What are the responsibilities and job description for the Administrative Coordinator position at Dallas County, IA?
Job Description
The Dallas County Conservation Board is looking for an organized and detail-oriented individual to oversee essential administrative functions within our department. This position is vital for supporting our operations and fulfilling our mission.
This position is responsible for coordinating department administrative operations. This position has direct supervision over the Outreach Coordinator.
Job Duties
- Assists the Director in managing the department budget; reconciles expenses; prepares bi-monthly claims; prepares reports for budget amendments; prepares copies of invoices/claims for grant reimbursements; assists with monthly reconciliations of journal entries.
- Prepares deposit receipts for funds received from donations, permit and reservation fees, rent, grants, and other sources; maintains related records; prepares and mails receipts.
- Processes department timesheets; works with Human Resources staff in the processing of employee paperwork, including new employee paperwork; advertises position openings in local media.
- Processes monthly credit card statements; matches receipts with invoices.
- Prepares Conservation Board meeting packets; prepares and posts agendas; attends monthly board meetings; takes notes and prepares minutes.
- Manages the online reservation website; sets up calendars for all facilities to allow online reservations; collects security deposits; works with Treasurer’s Department for proper coding of each reservation; prepares related reports.
- Completes a variety of regular and special reports, including the annual REAP report.
- Trains, assigns, directs, supervises, and evaluates personnel.
- Operates a motor vehicle.
- Performs related duties.
Qualifications
EDUCATION/EXPERIENCE
- High School Diploma or equivalent.
- One to three years of related work experience.
- Possession of or ability to obtain a valid Iowa driver’s license.
- Basic First Aid and CPR certification.
KNOWLEDGE/SKILLS/ABILITIES
- Knowledge of modern office practices and procedures.
- Knowledge of basic accounting principles.
- Knowledge of county payroll policies and procedures.
- Knowledge of county and departmental policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in prioritizing and organizing work.
- Skill in the provision of customer services.
- Skill in the maintenance of files and records.
- Skill in the management of budgets.
- Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
- Skill in oral and written communication.
Supplemental Information
PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT
- The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
- The work is typically performed in an office.
The above statements are intended to describe the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Dallas County is an Equal Opportunity Employer.
Women, minorities and persons with disabilities are encouraged to apply.
Full-time employees are defined as those that are regularly scheduled to work at least 40 hours per week. Full-time employees are eligible for benefits at the 1st of the month following their first 30 days as a Dallas County employee, unless otherwise noted.
Part time workers do not qualify for insurance unless necessary qualifications are met, however, part-time employees may qualify for IPERS.
- Health benefits {medical, dental, vision} are offered as a complete health insurance package; however, employees may choose to accept dental and/or vision coverage only for an alternate monthly rate
- Complete package: Single plan- $25.83/month; Family plan- $245.96/month
- Dental only: Single plan - $0 (premium covered by the County); Family plan- $27.40/month
- Vision: Single plan - $0 (premium covered by the County); Family plan - $10.58/month
- Participation in the IPERS retirement plan, beginning the first day of employment
- Long Term Disability which covers 66.66% of the employee's monthly salary after a 120 day waiting period - Premium fully paid by the County
- Voluntary Short Term Liability – Premium fully paid by the employee
- Term Life Insurance policy of $50,000 for the employee - Premium fully paid by the County
- Supplemental Term Life Insurance available for the employee and eligible dependents - Premium paid fully by the employee
- Flex Spending Account (pre-tax) – Premium paid by employee. Medical: $2750/year limit; Dependent Care: $5000/year limit
- 11 paid holidays per year
- 1 floating holiday per year
- Vacation time – Regular, full-time Department Heads/Elected Officials starting at 4.62 hours/pay period (120 hours/year); Regular, full-time employee accrual starting at 3.08 hours/pay period (80 hours/year; Regular, full-time, 24 or 48 hour shift EMS employee accrual starting at 2.31 hours/pay period (60 hours/year)
- Sick time – Regular, full-time employee accrual at 5.54 hours/pay period (144 hours/year); Regular, full-time, 24 or 48 hour shift EMS employee accrual at 7.75 hours/pay period (201.6 hours/year)
- Employee Assistance Program - Premium fully paid by the County
- AFLAC Supplemental Policies - Premium fully paid by the employee
Part time workers do not qualify for insurance unless necessary qualifications are met, however, part-time employees may qualify for IPERS.
Salary : $2,750 - $5,000
