What are the responsibilities and job description for the Construction Coordinator position at Damianos Realty Group?

Job Description

This is a full-time / permanent role in the office (not remote).

Damianos Realty Group LLC, a Leading Commercial Real Estate / Property Management firm located in Smithtown, New York is looking for a competent Construction Administrator to help with the organization and running of the daily administrative operations of the construction department. The ideal candidate is a dedicated professional capable of handling various office support tasks efficiently and working diligently to support the completion multiple projects on time.

Essential Duties and Responsibilities :

Schedule / Coordinate job meetings per Project Manager’s request.

Attending meetings / conference calls when requested and take detailed minutes.

Create and maintain project timeline in Microsoft Project.

Support Project Manager, Property Manager and Estimator.

Process closeout documents at project completion.

Monitor and document change orders on projects.

Approving invoices and send them to Accounts Payable.

Answer Phone calls for Project Manager.

Closeout projects with Architect.

Requests for Information, Contracts, Payment Applications, and Submittal Packages

Assist in general office duties.

Proofread and edit document for grammar, spelling, punctuation, and format.

Maintain trusting relationships with suppliers, customers and colleagues.

Create and update records ensuring accuracy of information.

Coordinate with other departments to ensure compliance with established procedures.

Requirements :

College Degree a plus

Proficient in English is required

Excellent overall computing skills required

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Excellent written and verbal communication skills

Efficient typing ability

Microsoft Office Intermediate to advanced skills (Outlook, Word Excel and Project)

Construction Software such as Procore and Timberline a plus.

Time management and Organizational skills

Basic process and flowchart skills.

Valid driver s license.

Proven experience as a back-office assistant, office assistant, or in another relevant administrative role.

Company Description

Damianos Realty Group LLC, founded in 1968, is a successful family-owned and operated commercial real estate company specializing in cutting-edge office, medical, retail, industrial and land development. The company has created thriving projects throughout Long Island, with locations in Smithtown, Patchogue, Port Jefferson Station, St. James, Stony Brook, Shirley, Islandia, Babylon, Medford, Center Moriches, Hauppauge and Melville, NY.

Company Description

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