Legislative Management System Specialist/Policy Analyst

Salary : $38.80 - $51.14 Hourly

Location : Madison, WI

Job Type : Full time (1.0FTE)

Job Number : 2024-00571

Department : County Board

Opening Date : 01 / 03 / 2025

Closing Date : 1 / 17 / 2025 11 : 59 PM Central

FLSA : Non-Exempt

Bargaining Unit : 1871

Description

The Dane County Board Office has a current full time (1.0 FTE) Legislative Management System Specialist / Policy Analyst. The eligible list created from this recruitment may be used to fill future vacancies that occur within the next six (6) months.

Equity, Definition and Examples of Duties

COMMITMENT TO EQUITY AND INCLUSION

As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open / honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence - the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.

DEFINITION

Under direction of the Chief of Staff and the Manager of Legislative Support Services, serves as the primary Legistar system administrator, the remote / virtual meeting coordinator, and provides policy analysis and administrative support for the County Board Office.

EXAMPLES OF DUTIES

Serve as the administrator of and primary contact for technical assistance for Legistar. Decipher, investigate, and answer questions from staff throughout county government regarding the Legistar software for legislative management. Act as the primary contact between Dane County Information Management (DCIM) and Legistar technical support. Provide group and one-on-one training to ensure legislation moves through the legislative process properly and expeditiously. Develop and coordinate the remote and hybrid public meeting process for county government. Work with DCIM to identify software and equipment necessary to support remote board member and public participation, including mechanisms to register for meetings held remotely. Develop and draft the County Board agenda for bi-weekly County Board meetings, committees of the whole, and budget deliberations. Working with the County Board Office Chief of Staff and the Manager of Legislative Support Services, perform research and analysis on policy, budget, and fiscal issues, including drafting of resolutions and budget amendments, as needed.Provide staff support to committees, develop agendas with committee chair approval, , complete minutes of committee meetings. In conjunction with the Chief of Staff and the Manager of Legislative Support Services, develop orientation and training for new and continuing county supervisors. Train county staff on the use of Legistar and agenda building and serve as the County Board Office point of contact and provide ongoing support to committee staff. Provide quality assurance for Clerk III for purchasing and payroll. Work with the Manager of Legislative Support Services to develop administrative protocols and procedures including maintaining a handbook of key processes for the legislative branch of county government. Monitor and prepare quarterly reports on the County Board Office budget for County Board Chair, Chief of Staff and the Manager of Legislative Support Services. Staff some county board and committee meetings. Perform special projects as assigned.

Education, Experience and Special Requirements

Education, Training and Experience :

Any combination of education, training and experience equivalent to a Bachelor's degree from an accredited college or university in in political science, public administration, or a related area. Minimum of two years of work experience required; preferred to have experience working with a legislative body, a deep understanding of legislative processes and experience with management software, such as Legistar.

Special Requirements :

Must have a valid driver's license, or access to reliable public transportation, or equivalent. Ability to work outside of regular business hours, including staffing some county board and committee meetings and occasional special events.

Background Check Statement : Some positions may require a criminal background check which can include fingerprinting due to the nature of the job's responsibilities. Wisconsin's Fair Employment Law, s. 111.31 - 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position's responsibilities are substantially related to the applicant's criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.) Management reserves the right to make employment contingent upon successful completion of the background check.

Physical and Environmental Work Requirements :

Ability to sit for long periods of time. Ability to endure stressful situations and react in a positive manner. Ability to see and hear within normal ranges with or without adaptive devices. Worksdirectly with elected officials and department heads and functions in an environment of sensitivity and political issues.

Knowledge, Skills and Abilities

This position functions in an environment of sensitivity and political issues. Ability to provide technical assistance for legislative management software to resolve problems efficiently and effectively. Knowledge of purchasing, payroll, and personnel systems. Knowledge of governmental budget and policy making procedures. Knowledge of the role of county government and key county legislative processes. Must be available to attend evening meetings of committees, boards, and public hearings as needed. Ability to meet deadlines and work on multiple projects simultaneously. Basic computer skills, including efficiency using Microsoft Office Suite (e.g., Word, Excel, and Power point) and other office software.

Become a part of the Dane County Team!

We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees / pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short / long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit

Bilingual Pay : Employees who work in bilingual designated positions receive an additional $2.00 per hour.

Undesirable Hours Premium Pay : Employees may receive undesirable hours pay of $2.00 for anytime worked between 6 : 00 p.m. and 6 : 00 a.m and for anytime on Saturday and / or Sunday. (not applicable with all employee groups).

Paid Parental Leave : Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.

Caregiver Leave : Dane County offers 80 hours of paid leave to care for an ill family member.

Telecommuting : Telecommuting allows employees to work remotely for all or part of their workweek. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.

Student Loan Forgiveness : If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.

WI Retirement System : Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.

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Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page :

Do you have any combination of education, training and experience equivalent to a Bachelor's degree from an accredited college or university in political science, public administration, or a related area?

Do you have a minimum of two years of work experience?

THIS QUESTION IS GRADED. The Legislative Management System Specialist / Policy Analyst position serves as the primary Legistar system administrator, the remote / virtual meeting coordinator, and provides policy analysis and administrative support for the County Board Office. As the Legistar system administrator this position is the initial point-of-contact for staff throughout county government on Legistar, the legislative management system, and provides one-on-one support and training to the approximately 100 individuals throughout county government who use the software. Additionally, the position has extensive contact with and provides information to elected officials, the general public, other county departments, department heads, managers and other employees who contact the County Board Office. Please describe your training, education and work experience that have prepared you for the position of legislative management systems specialist / policy analyst. Be specific as to dates, job titles, and duration of experience.

THIS QUESTION IS GRADED. The Legislative Management System Specialist / Policy Analyst is responsible for drafting the agenda for County Board meetings using the legislative management system, including working with other county departments regarding the status of resolutions, ordinance amendments, and contracts, and ensuring that posting requirements are met. Please describe any relevant experience you have had that has prepared you to successfully perform these duties. Be specific as to dates, scope, and responsibilities.

THIS QUESTION IS GRADED. The Legislative Management System Specialist / Policy Analyst staffs and manages hybrid county board and committee meeting, including problem-solving technology issues. This position, working with the Manager of Legislative Support Services oversees the training of county staff on the legislative system Legistar. This position, working with the Manager of Legislative Support Services Chief of Staff, creates and manages the onboarding and ongoing training of county board supervisors. Please describe any relevant experience you have had that has prepared you to successfully perform in this role. Be specific as to your role, level of responsibility, and experience performing those responsibilities.

Required Question

Salary : $39 - $51