What are the responsibilities and job description for the LTE Clerk I-II position at Dane County?
The current vacancy is in Public Health Madison and Dane County; however, this recruitment would be used to fill any LTE Clerk I-II vacancies as they arise across departments.
COMMITMENT TO EQUITY & INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women and racial and ethnic minorities are especially encouraged to apply.
DEFINITION
This is a generalized classification and incumbents will perform a wide variety of duties. Work is performed under general supervision and is of a varied and increasingly responsible nature, and is to complete related work as required. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. Employees in this classification may have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees and the monitoring and assigning of work to temporary employees performing similar work.
EXAMPLES OF DUTIES
Maintains electronic and manual filing, prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work; checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees; classifies and posts information; accepts applications; does filling and searching; checks books and other materials in and out; transcribes dictating machine records; stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials; screens clients/applicants; makes appointments and travel arrangements; audits, balances, and checks payrolls, purchase orders, and claims; compiles figures on expenditures; maintains simple inventory records; may operate a switchboard in conjunction with receptionist duties; gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports; may operate electric typewriters, electronic memory typewriters, data entry machines, word processing equipment, and/or personal computers. Assist in the training and assigning of work to other employees performing similar level clerical tasks.
Education, Training and Experience:Any combination of education, training and experience equivalent to six (6) months of clerical experience.
Special Requirements:
Individuals who meet the minimum qualifications must also pass Microsoft Word, Excel & Language tests with 50% accuracy.
For Bilingual Positions:
- Provide services in both English and the required foreign language (e.g., Spanish, Hmong, etc.), including oral interpretation and written translations in that language.
- Applicants being considered for Bilingual positions will be tested during the interview stage of the hiring process. This may consist of either being able to respond to questions in that language (e.g., Spanish, Hmong, etc.) during the interview; or passing an oral translation (English to foreign language / foreign language to English) exam prior to employment.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin’s Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.
Incumbents must have knowledge of modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence; record keeping systems sufficient to maintain clerical records and to prepare routine reports; departmental policy and regulations sufficient to answer routine questions; business English, spelling and grammar sufficient to edit materials and correct typographical errors. Incumbents must have the skill to spell correctly; use grammar properly; effective oral and written communication skills; write memorandum, reports and business letters; make arithmetic calculations with speed and accuracy and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas; sort and file material using an established indexing/computer systems. Must have ability to set up and type a variety of accounting, statistical and financial statements, letters and reports; compute and tabulate data; operate standard office machines; ability to establish and maintain effective relationships with the public; ability to type neatly and accurately.
Salary : $28
