Legal Secretary - 1+ Year Experience in Personal Injury Required

We are a busy law firm looking for a professional and friendly Bilingual Legal Receptionist to join our team. In this role, you will be the first point of contact for clients and visitors, ensuring the office runs smoothly and efficiently. If you are organized, have a positive attitude, and enjoy helping people, we encourage you to apply!
Responsibilities:

• Answer and direct phone calls to the appropriate paralegals or case managers in a professionaland timely manner.
• Check incoming faxes, ensure correspondence is properly filed, and forward importantdocuments to the assigned paralegal or case manager.
• Maintain and organize client files, ensuring all correspondence and documents are accuratelysaved.
• Provide Personal Injury Protection (PIP) information to medical facilities and follow up whennecessary.
• Assist with scheduling appointments, meetings, and court dates.
• Maintain inventory of office supplies and ensure timely ordering of materials as needed.
• Greet clients, visitors, and vendors with a friendly and professional demeanor.
• Provide exceptional customer service, assisting clients with general inquiries in a courteous andrespectful manner.
• Maintain the cleanliness and organization of the office and kitchen areas to ensure a tidy andprofessional work environment.
• Coordinate with the legal team to ensure seamless workflow and support on various tasks.
• Help with filing and preparing legal documents as needed.
• Ensure the office calendar is up-to-date with important deadlines and appointments.

Requirements:

• At least 1 year of experience in a legal office (preferably in Personal Injury Law).
• Previous experience as a receptionist or in an administrative role is preferred.
• Bilingual in English and Spanish (required).
• Strong communication skills, both written and verbal in both languages.
• Proficient in Microsoft Office Suite and general office equipment.
• Ability to handle multiple tasks and manage time efficiently in a fast-paced environment.
• Detail-oriented and highly organized.
• Positive attitude, professionalism, and excellent interpersonal skills.
• Strong ability to maintain confidentiality and handle sensitive information.

Benefits:

• Health, dental insurance
• Opportunity for career growth within the firm

If you're a proactive, client-focused individual who is bilingual and passionate about providing excellent service, we’d love to meet you. Apply today and become a key member of our dynamic team!