Programs Coordinator

Overview

As the Programs Coordinator, you work M-F from 9:00 a.m.- 6:00 p.m. and partner with the Program Support Coordinator and Programs Manager Access to manage the Kids Café’s, CSFP Sites, RX Pantries, and School Pantries programs. This position requires strong attention to detail, verbal and written communication skills as well as planning and time management. As the lead point of contact for these programs, you must be able to gather and exchange accurate information. You will be required to travel within DTC’s 13 county service area to monitor Partner Sites and ensure adherence to all compliance requirements. The Kids Café sites require visits between 4 p.m.-6 p.m. This is a dynamic role in which you'll help manage programs that adapt and grow in response to partner feedback, organizational goals, and community needs. The ability to embrace change and guide programs through strategic transitions is essential. Our programs and initiatives continuously evolve to meet community needs and emerging opportunities. You will also participate in ongoing required development including becoming a certified representative of the Child and Adult Care Food Program and Summer Food Services Program.

What You’ll Do:

Compliance Monitoring and Reporting: You’ll take the lead in ensuring our programs stay compliant with DTC and government regulations. This includes processing monthly data, preparing claims for reimbursement, and ensuring partners submit accurate and timely reports. You’ll follow up on missed deadlines or errors, correct discrepancies, and ensure adherence to food safety and program regulations. Using your technical skills, you’ll analyze, interpret, and organize program data, and you’ll conduct regular reviews of school pantries in person, to maintain high standards.

Coordinate and Support: You’ll play a key role in maintaining and improving our programs, such as Kids Cafe, Prescriptive Pantry, and School Pantry. This includes supporting youth partner capacity building, communicating updates about meals, closures, or paperwork, and ensuring documentation is organized and complete. You’ll help present semi-annual trainings, provide one-on-one guidance when needed, and contribute to menu planning for Kids Cafe meals, all while assisting in the smooth operation and growth of our programs.

Build Relationships: You’ll cultivate strong, lasting relationships with program partners by visiting sites weekly to provide support, conduct monitoring, and train new partners. Engaging directly with children and site staff, you’ll gather feedback on food quality, selection, and satisfaction to ensure our programs meet their needs effectively.

As you build and maintain relationships, you’ll embody our core values:

· Respect: Upholding the dignity of every person through kindness, active listening, and thoughtful interactions. You’ll acknowledge contributions, steward resources responsibly, and foster positive relationships.

· Safety: Prioritizing safety in all its forms—food, environmental, psychological, and physical—ensuring it remains at the heart of all processes, programs, and decisions.

· Belonging: Nurturing an inclusive culture where everyone feels valued, supported, and heard. You’ll embrace diversity and work to ensure equitable access to resources and opportunities for all.

· Innovation: Approaching challenges with curiosity and creativity, you’ll challenge assumptions, collaborate effectively, and strive for excellence through continuous learning, improvement, and reflection.

What it Takes:

· A valid driver's license and dependable transportation for travel to program sites and other work-related locations.

· Education/Work Experience: High school Diploma or equivalent. Two years of related professional experience.

· Technical Skills: Demonstrated ability to create and edit in Word, Excel and PowerPoint

· Skills in: Planning, organizing, adapting, attention to detail, communicating effectively (both written and verbally across a diverse spectrum), presenting to potential and established partners, ability to track and follow-up on multiple projects simultaneously, proofreading, grammatical skills, decision making, solving problems, and deescalating situations with team members and customers.

Bonus Points

· Experience using ERP systems

· Bilingual/Multilingual

· Bachelor’s degree from an accredited college or university bachelor’s degree

What We Can Offer You:

· Medical, dental, vision, STD, LTD, life insurance and other supplemental policies and programs

· Paid Time Off including sick days and 11 Holidays

· Paid maternity and paternity leave

· Retirement savings with match after 90 days of employment

· Anniversary and holiday bonus

· Casual dress

Working Conditions & Physical Demands

While engaged in this position, team members will routinely sit (at least 85% of the time), use hands for tasks, and communicate orally. Standing or walking is frequently required, while occasional demands include reaching with hands and arms, and lifting or moving food items and boxes. Vision requirements encompass close and distance vision. The work environment typically has a moderate noise level. This role may entail a blend of mental and physical capabilities, requiring strong mental acuity, problem-solving skills, and occasional physical tasks such as standing, lifting, or extended computer usage. Some roles may require physical or mental requirements related to driving a personal vehicle to visit community partners and attending events, such as a valid driver's license, and the ability to drive a long-distance. Reasonable accommodations will be considered for individuals as requested.

EEO

Dare to care is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, disability or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $46,155.00 - $55,000.00 per year

Benefits:

• 403(b) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Applicants must be willing travel to up to 30% of the time to monitor programs we serve between 4-6:00 p.m. Mileage will be reimbursed.

Education:

• High school or equivalent (Required)

Experience:

• professional: 2 years (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person

Salary : $46,155 - $55,000