Payroll Specialist.

Position Details
Position Information

Posting date 02/04/2025

Closing date
Open Until Filled Yes

Position Number 1129212

Position Title Payroll Specialist

Department this Position Reports to Art & Sciences Finance Center

Hiring Range Minimum $26.49/hr

Hiring Range Maximum $33.13/hr

Union Type Not a Union Position

SEIU Level Not an SEIU Position

FLSA Status Non-Exempt

Employment Category Regular Full Time

Scheduled Months per Year 12

Scheduled Hours per Week 40

Schedule
Location of Position
Hanover, NH

Remote Work Eligibility? Hybrid

Is this a term position? No

If yes, length of term in months. NA

Is this a grant funded position? No

Position Purpose
Support the payroll and compensation systems team by performing essential payroll processing tasks, maintaining accurate records, and assisting with various payroll-related functions. Ensure compliance with policies and procedures while providing excellent customer service to staff and faculty.

Description
Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience

Education And Experience
Required Qualifications - Skills, Knowledge and Abilities

• Bachelor’s degree in Finance, Accounting, Human Resources, or a related field (or
  
  
  

equivalent work experience).

• 3 years of customer service, payroll/HR processing, or related experience.
  
  
  

Skills & Knowledge

• Basic understanding of payroll processes and systems.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong attention to detail and organizational skills.
• Good communication and customer service skills.
• Ability to work independently and as part of a team.
• Familiarity with Kronos, HRMS , and PASF OnBase is a plus.
  
  
  

Preferred Qualifications

• Basic knowledge of payroll software and systems.
  
  
  

Department Contact for Recruitment Inquiries Melissa Lee Hennessey

Department Contact Phone Number 603-646-6597

Department Contact for Cover Letter and Title Melissa Lee Hennessey

Department Contact's Phone Number 603-646-6597

Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/77491

Key Accountabilities

Description
Payroll Processing

• Processes biweekly payroll for ASFC and A&S staff in Kronos.
• Assists with data entry and updates in multiple systems.
• Prepares and processes labor distribution changes and transfers.
• Assists with the approval of staff time cards and resolves basic payroll issues.
• Ensures timely and accurate processing of payroll transactions.
  
  
  

Percentage Of Time 30%

Description
Record Maintenance

• Maintains accurate and up-to-date payroll records.
• Assists in updating templates for staff hiring.
• Supports the maintenance of staff listings for A&S communications.
• Ensures proper documentation and filing of payroll records.
  
  
  

Percentage Of Time 10%

Description
Customer Support

• Responds to payroll-related inquiries from staff and faculty.
• Provides assistance with I-9 forms for new hires (staff, faculty, and students).
• Communicates with employees regarding non-compliant status to ensure continued
  
  
  

employment.

• Provides backup support for payroll and HR systems as needed.
  
  
  

Percentage Of Time 30%

Description
Compliance and Reporting

• Assists in generating standard payroll reports and summaries.
• Ensures payroll processes comply with Dartmouth policy and federal/state regulations.
• Supports internal and external audits by preparing required documentation.
  
  
  

Percentage Of Time 20%

Description
Collaboration

• Works closely with the payroll team to ensure seamless operations.
• Collaborates with other departments to address payroll-related issues and implement
  
  
  

improvements.

• Participates in training sessions to stay updated on payroll systems and procedures.
  
  
  

Percentage Of Time 10%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.