What are the responsibilities and job description for the Project Manager position at Dartmouth College?

Position Information

Posting date	11/08/2024
Closing date
Open Until Filled	Yes
Position Number	1011144
Position Title	Project Manager
Department this Position Reports to	FOM
Hiring Range Minimum	$79,900
Hiring Range Maximum	$93,700
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	n/a
Is this a grant funded position?	No
Position Purpose	The Project Manager is responsible for the successful delivery of assigned capital projects. Typical projects include minor renovations, faculty/staff relocations, or capital renewal of building infrastructure. Projects will range in value from $25K to $3M with the occasional larger project. The position requires the facilitation and management of projects through all aspects including planning, design, cost estimating, procurement, budget control, permitting, construction, scheduling, reporting, turnover, closeout, and problem solving. This position also requires close collaboration and interaction with multiple contacts in the divisions and departments across the College as well as outside vendors, contractors and municipal agencies. The Project Manager will lead multiple projects at any given time and must be nimble, responsive and flexible while maintaining a strong customer-service attitude.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Bachelor's degree or technical certification related to construction or project management, or the equivalent combination of education and experience. Five years in planning and administering construction projects. Excellent communication skills. Ability to work with diverse and at times opposing constituencies. Familiarity with design and construction processes. Ability to work with computerized systems. Familiarity with various forms of construction documents. Familiarity with Town, State, and Federal codes and ordinances.
Preferred Qualifications	Skills in interpreting architectural and construction contracts. Field experience on construction sites. Ability to negotiate and resolve confrontational issues as they arise.
Department Contact for Recruitment Inquiries	Patrick O'Hern, Sr Director, Project Management Services
Department Contact Phone Number	603.646.62780
Department Contact for Cover Letter and Title	Patrick O'Hern, Sr Director, Project Management Services
Department Contact's Phone Number	603.646.62780
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/76500

Key Accountabilities

Description

Overall Project Delivery

Manages the full execution process for small-scale facilities projects. Examples include classroom renovations, flooring replacement, furniture requests, interior painting, and various programmatic/departmental small renovation projects.
Conducts meetings with customers, other stakeholders, FO&M staff, and contractors to coordinate and schedule work to ensure the effective use of labor and materials, and that the project will be completed according to planned budget and schedule.
Keeps stakeholders well-informed of project status. Communicates issues affecting project program, budget, scope, timeline or delivery. Enables the resolution of issues that arise during the project. Develops project schedules and phasing plans as required.

Percentage Of Time

Description

Planning/Programming/Design Phase Management

Determines and documents scope of work on assigned projects.
On selected projects if required: Manages the design team selection process including preparation of appropriate RFQs and RFPs, and coordinates the development and review of design documents at each phase of planning and design. Supports design team activities and facilitates timely decision making.
Manages the project team composed of consultant(s), contractor(s) and College stakeholders to develop studies and/or construction documents consistent with the approved project scope and budget.

Percentage Of Time

Description

Construction/Closeout/Operations Turnover Management

Assists in developing contractor bidder list and manages the bidding and construction process to ensure timely delivery of facility.
Schedules and runs necessary meetings and oversees direct owner contracts for site surveys, testing and inspections, and additional specialty consulting as necessary.
Manages internal and external members of project team to successfully deliver projects, ensuring best value, timely delivery of facility, and consistent application of best project management practices and protocols.
Provides timely briefings/reports, including assessment of project milestones, schedule updates, detailed project budget cost reports and financial projections.
Negotiates Change Proposals and Change Orders and monitors impact on project schedule and budget. Takes leadership in resolving areas of disagreement between project stakeholders.
Responsible for project quality control systems. Oversees and coordinates reviews of all submittals and internal shop drawing review.
Manages timely and orderly Project Closeout activities. Works with consultants, contractors and operations personnel to prepare a punch-list for the contractor, and ensure punch-list items have been addressed appropriately and accepts the work as completed.
Collaborates with other administrators in Campus Services to anticipate and assure seamless transition between facility design, construction and operations.
Observes tests required by the contract documents and coordinates testing activities by agents retained by the College.
Observes and reviews the contractor's record drawings at intervals appropriate for the project and reports any apparent failure by the contractor to maintain records.
Responsible for ensuring compliance with Dartmouth's construction safety and risk management policies.
Manages construction and documents progress to ensure compliance with university policies.

Percentage Of Time

Description

Financial Management

Prepares project estimates and budgets working with internal staff and contractors and by reviewing time and materials requirements for the work.
Responsible for project cost control. Ensures appropriate authorization for all invoices, per Dartmouth's signature authorization policy. Provides budget updates, reviews proposed change orders and reviews monthly financial reports with Campus Services and financial managers at the College.
Negotiates and bids contracts with outside contractors and vendors; monitors and approves the activities of contract personnel and services in assigned area of responsibility as required to assure that satisfactory and acceptable performance standards, specifications, material and labor cost, work schedules, etc., are maintained.

Percentage Of Time

Description	Jurisdictional Authorities Together with other Campus Services constituents, coordinates submissions to Jurisdictional Authorities for permitting, obtains appropriate permits and approvals ensuring compliance with regulations and all appropriate authorities. Coordinates Jurisdictional Authorities' inspections necessary to secure the Certificate of Occupancy in an expeditious manner.
Percentage Of Time	5

Description	Miscellaneous Works with Campus Services management to ensure College standards and policies and procedures are followed. Incorporates sustainability and energy efficiency principles into everyday practices.
Percentage Of Time	5

Description

Culture and Employee Belonging

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

Demonstrates a commitment to inclusion and cultural awareness through actions, interactions, and communications with others.
Participates in division-wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
Willingness to foster a growth mindset in the areas of improving culture and inclusion across the division.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Salary : $79,900 - $93,700

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