What are the responsibilities and job description for the Records Analyst position at Dartmouth College?
Position Purpose
Ensures good record-keeping procedures and best practices across Dartmouth’s departments and offices to maintain institutional records throughout their lifecycle. Meets with offices and departments to analyze business practices and requirements for both paper and electronic records, and to advocate for proper policies and practices that meet the administrative, fiscal, historical, and legal needs of the institution. Surveys and appraises Dartmouth records to identify records series and develop appropriate file plans.
This position is hybrid work location eligible.
Description
Required Qualifications - Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
- Demonstrated knowledge of records management analysis and retention schedule development
- Demonstrated ability to manage complex tasks and workflows
- Excellent verbal and written communication skills
- Ability to work effectively in a team and service-oriented environment
- Ability to work discreetly with sensitive or confidential materials
Preferred Qualifications
- Masters in Library and Information Sciences; or Certified Records Analyst (CRA)
- Demonstrated knowledge of archival and records management standards, theory, and analysis
- Experience with records and archives information management systems, such as OnBase or ArchivesSpace
Department Contact for Recruitment Inquiries
Vi Welker
Department Contact Phone Number
Vi.Welker@dartmouth.edu
Department Contact for Cover Letter and Title
Vi Welker, Assistant Archivist for Records
Department Contact's Phone Number
Vi.Welker@dartmouth.edu
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Key Accountabilities
Description
Consults with offices and departments to analyze record keeping and business practices and recommends best practices.
Percentage Of Time
30
Description
Performs appraisal of institutional records to develop retention schedules and file plans.
Percentage Of Time
30
Description
Conducts staff training regarding records systems and record-keeping practices.
Percentage Of Time
15
Description
Assists with the development of policies related to the management and disposition of institutional records.
Percentage Of Time
10
Description
Provides reference service both remotely and in the Special Collections reading room regularly to a diverse community of users.
Percentage Of Time
10
Description
Actively engages in ongoing professional development to stay current with trends and issues affecting this position’s duties and for professional growth in new areas of need and interest.
Percentage Of Time
5
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned.
