What are the responsibilities and job description for the Office Manager position at Dashboard?
Balance Group uses Dashboard to support in hiring. Balance Group is currently seeking a highly motivated and organized individual to join our team as an Office Manager with bookkeeping responsibilities. If you have experience managing office operations and are skilled in bookkeeping, we would love to hear from you!
Position overview: As an office Manager with bookkeeping duties, you will play a crucial role in keeping our office running smoothly while overseeing financial tasks. You will be responsible for a variety of administrative and accounting functions, ensuring the efficiency of office operations, and maintaining accurate financial records.
Key Responsibilities:
- Greet guests, answer phones, and manage front desk operations
- Assist with accounts receivable (AR) payments and collections via phone or in-person (including credit card/check transactions)
- Order and maintain office supplies, including envelopes, checks, and other essentials
- Operate and manage postage machine and ensure timely mailing of items
- Oversee document destruction, ensuring security and integrity of shredded materials
- Maintain and update office phone and contact lists
- Manage office cleaning and maintenance; ensure daily and weekly clean-up tasks are completed
- Facilitate IT issues
- Scan and manage all accounts payable paper documents
- Monitor and maintain supply room
- Manage the company's retention schedule
- Assist with ordering marketing materials and promotional items (e.g., swag), including pricing
- Maintain and update assets and hardware inventory; collaborate with IT for tracking and management
- Perform additional tasks as assigned to support team needs
Accounts Payable Responsibilities:
- Enter purchase orders and AP transactions
- Process payable and credit cards receipts
- Manage W-9 forms and Certifications of Insurance (COIs)
- Maintain and file lien waivers
- Manage new vendor checklist
- Assist with 1099 preparation and vendor compliance
Account Receivable Responsibilities:
- Enter and monitor budgets
- Manage AR aging reports and collections
- Update and maintain rent rolls
- Process new customer setup and ensure proper documentation
*Notary certification preferred
Salary : $20
