What are the responsibilities and job description for the Project Assistant position at Data-Mail, Inc.?
LOCATION: Newington, CT. This is an in person role, not hybrid, not remote
WORK SCHEDULE: Monday-Friday 8:30 am - 5:00 pm
SUMMARY
To assist account directors, account executives and account managers in the day-to-day handling and maintenance of the mailing programs of assigned accounts. Provide administrative and professional secretarial support to the account services department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Input data into CJM, process changes to job. May include setting up new customers.
- Generate inventory, production count and other miscellaneous reports. Provide general follow-up assistance.
- Follow-up on material leftovers: Assist AM in supplying customers with leftover balance reports. Attain material disposition. Write transportation orders.
- Mailpiece preparation:
- Process customer samples
- Verify accuracy of production samples.
- Prepare customer samples for approval
- Assist in the preparation of internal production samples
- Verify and file production QC pulls
- Perform record keeping. Assist in sign-off preparation.
- Assist in preparing postage requests, postal reports and scan 3602’s.
- Prepare transportation orders to ship samples
- Prepare PDF’s for clients.
Assist Quote Team with scanning and filing. - Backup telephone function. Provide switchboard/receptionist relief.
- Make hospitality arrangements, as required.
- Perform all duties in a confidential and professional manner.
- Complete special projects, as required.
- Comply with company rules and regulations.
- Maintain confidentiality of company-sensitive data.
- Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.
- Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.
- Perform other related duties as required to achieve the goals and objectives of the department and company.
EDUCATION/EXPERIENCE
- Associates degree plus 1-2 years of experience in a clerical position or equivalent experience
COMPETENCIES
- Team oriented
- Detail oriented
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Word, Excel and Power Point
- Knowledge of word processing software
- Excellent organizational skills
