Executive Assistant/Office Manager

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant / Office Manager to support our executive leadership and oversee daily office operations. This role blends executive administrative support, personal assistance to C-level executives, office management, and stakeholder communication, making it essential for maintaining operational efficiency in our fast-growing AI and data engineering firm.

The ideal candidate will have prior experience providing high-level personal and executive support to CEOs, CFOs, or other senior leaders, ensuring seamless coordination, effective communication, and a well-managed office environment. This position is hybrid in Atlanta, GA, requiring both remote and in-office presence.

Key Responsibilities

Executive & Personal Assistance:

• Provide direct executive and personal support to the CEO and CFO, managing business and personal calendars, appointments, and commitments.
• Prepare presentations, reports, and key documentation for leadership meetings.
• Handle highly confidential business, financial, and personal matters with discretion and professionalism.
• Oversee travel arrangements, itineraries, reservations, and expense reports.
• Assist with personal tasks, such as scheduling personal appointments, handling correspondence, and coordinating personal logistics as needed.

Office Management & Operations:

• Ensure smooth daily office operations, maintaining office supplies, vendor relationships, and workspace organization.
• Serve as the primary liaison between executives, team members, and external stakeholders.
• Support HR functions, including onboarding, office policies, and internal communications.
• Manage IT and office infrastructure, coordinating with service providers when necessary.

Customer Service & Stakeholder Communication:

• Act as the front-facing contact for clients, partners, and visitors, ensuring a professional experience.
• Screen and direct calls, emails, and inquiries to appropriate departments.
• Maintain strong internal and external relationships, supporting high-level communication between executives and stakeholders.

Event & Project Coordination:

• Plan and coordinate corporate meetings, investor meetings, workshops, and executive events.
• Assist with client engagements, speaking engagements, and company-wide initiatives.
• Track KPIs, deliverables, and project timelines to ensure alignment with company goals.

Qualifications & Experience

✔ Experience in Personal assistant experience, Personal Assistant to C-Level Executives, or Office Manager, preferably in a startup or technology environment.
✔ Prior experience supporting CEOs, CFOs, or other senior executives in both business and personal capacities.
✔ Strong customer service and stakeholder management skills.
✔ Proficiency in Google Workspace, Slack, project management tools (Asana, Notion, etc.), and CRM systems.
✔ Experience with clerical tasks such as filing, transcribing, proofreading, and documentation management.
✔ Prior experience in event planning and coordination is a plus.
✔ Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks effectively.
✔ Outstanding written and verbal communication skills for executive-level correspondence.
✔ Ability to work independently in a fast-paced startup environment and adapt to changing priorities.
✔ Based in Atlanta, GA, with flexibility for in-office presence as needed (hybrid schedule).

Why Join Us?

✔ Competitive salary & benefits in a high-growth startup.
✔ Hybrid work model – blend of remote and in-office flexibility.
✔ Exposure to cutting-edge AI & data engineering projects.
✔ Opportunity to work directly with leadership and influence company operations.
✔ Fast-paced, innovation-driven environment with career growth potential.

How to Apply & Be Considered:

Please visit our company website and apply directly to the position to ensure our team has adequate time and resources to consider your application:

https://thedataexperts.us/career-opportunities/

Job Types: Full-time, Part-time

Pay: $56,969.00 - $59,694.00 per year

Expected hours: 25 per week

Benefits:

• Flexible schedule
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Tuition reimbursement

Schedule:

• Monday to Friday
• No weekends

Work Location: Hybrid remote in Atlanta, GA 30318

Salary : $56,969 - $59,694