Accounts Receivable

As a rapidly growing company, Davcor Aviation Services has many opportunities for qualified and motivated individuals who want to be part of a dynamic organization. We are proud to offer competitive benefits to include exponential career growth opportunities. If you are interested in starting or advancing your career within the aviation industry, Davcor Aviation Services is a terrific option. With our proven growth potential and solid reputation, Davcor can provide opportunities that other companies cannot.

We are always looking for individuals who are energetic and have individual initiative and creativity. Davcor has positioned itself strategically for growth and continues to source some of the finest technicians and customers in the industry. You could be our next great asset!

The Accounts Receivable Clerk performs a variety of clerical accounting tasks related to the maintenance and preparation of accounts receivable records and invoices by compiling, computing, and tracing information to prepare billing invoices for services rendered to clients timely and with a high level of accuracy. Maintaining customer accounts in good order by performing collections as needed in a professional manner, effective communication skills and resolving account discrepancies.

Primary Job Duties

• Daily preparation of customer invoicing, based on various customer requirements
• Verify accuracy of billing data and revise any errors.
• Submit customer invoices, via email or other software systems provided by the customer
• Prepare and submit monthly itemized statements for items purchased or services rendered.
• Record new work orders into Quick Books, close completed work orders after verifying all information has been recorded and invoiced.
• Work closely with Operations and Accounting to resolve discrepancies or to obtain information required to invoice customers timely and accurately the first time.
• Contact customers to obtain or relay account information. Keep customer accounts updated with correct information for billing and collections.
• Keep records of invoices and support documents in a organized matter
• Prepare communications for Management on the status of past due accounts and advise promptly if assistance is needed in resolving discrepancies or communicating with the customer.
• File and maintain confidentiality of employer's customer records such as customer contracts and rates
• Update customer rates as changes take place or if there is an anniversary increase to avoid lost revenues
• Keep customer accounts current by following up on invoice payment status
• Keep management updated on weekly revenue status
• Other duties as assigned

Education and Experience

• High School Diploma or G.E.D. equivalent required
• Two or more years accounts receivable (A/R) experience required
• Equivalent combination of education and/or experience will be considered
• General understanding of accounting practices and principles
• Experience with automated accounting programs and systems - Quick Books
• Working knowledge of the Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer, typing and data entry skills
• Proficient ability to communicate in English orally and in writing, and follow instructions
• Ability to apply discretion and trust with confidential material
• Ability to maintain a high level of accuracy in preparing and entering financial data
• Ability to effectively apply analytical and problem-solving skills
• Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines

Knowledge

• Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services, by providing courteous customer service to clients, visitors and vendors, and other employees.
• English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Economics and Accounting - Knowledge of accounting principles and practices, banking, and the analysis and reporting of financial data.
• Mathematics - Knowledge of basic math skills such as adding, subtracting, multiplication, and division
• Computers and Electronics - Knowledge of computer hardware and software, phone systems, copiers, and printers.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, time management, deadlines, corporate structure, and communication

Basic Skills

• Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Mathematics- Using mathematics to solve problems.
• Monitoring- Monitoring/Assessing performance of yourself, to make improvements or take corrective action.
• Reading Comprehension- Understanding written sentences and paragraphs in work-related documents.
• Speaking- Talking to others to convey information effectively.
• Writing- Communicating effectively in writing as appropriate for the needs of the audience.

Social Skills

• Coordination- Adjusting actions in relation to others' actions.
• Instructing- Teaching others how to do something.
• Negotiation- Bringing others together and trying to reconcile differences.
• Persuasion- Persuading others to change their minds or behavior.
• Service Orientation- Actively looking for ways to help people.
• Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.

Complex Problem Solving Skills

• Complex Problem Solving- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions