What are the responsibilities and job description for the Payroll and Benefits Specialist position at David Zwirner?
At David Zwirner, we look to be an industry leader in our field, with our artists at the center of what we do. Our global exhibition program expands beyond our locations in New York, London, Los Angeles, Hong Kong, and Paris, representing seventy artists and estates. Home to innovative, singular, and pioneering exhibitions across a variety of media and genres. Active in both the primary and secondary market, David Zwirner has helped foster the careers of some of the most influential artists today.
Who will work well with us:
- The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
- We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, those wanting to learn and grow within the industry, to apply.
About the Opportunity:
Payroll and Benefits Specialist | $85-110k
David Zwirner seeks a Payroll and Benefits Specialist to support the HR and Finance team. This role reports to the Director of HR with a dotted line to the Global Controller. This position will be hybrid Monday-Friday, 10am to 6pm (on site 3-4 days/week). The Payroll and Benefits Specialist will be responsible for overseeing and executing on compensation and benefits processes.
What you’ll do:
- Processing of biweekly payroll for all US employees; multiple entities; time and attendance management; make recommendations for policies and procedures; ensure compliance with state and federal labor and wage and hour law.
- Management of 1099 independent contractor/freelancer accounts payable.
- Benefit enrollment and employee benefit file feed maintenance; census oversight; ERC administration.
- 401k plan administration; payroll deduction and contribution processing; employer contribution administration.
- Process and monitor garnishment orders, and any issues that impact payroll specifications, including addressing tax notices for each entity.
- Maintain accurate personnel information and payroll records in the system.
- Handle employee payroll inquiries and resolve discrepancies.
- Oversee and manage COLA/bonus/commission special payroll runs and cycles.
- Review and handle distribution of annual W-2/1099/1095-C tax documentation.
- Liaise with CFO on compensation modeling; support the finance team on global HR reporting needs and updates.
- HRIS management and additional system and reporting functionalities; ensure accuracy and integrity of information.
- Complete regular reporting for employee benefits: ACA, 1099, 401(k), Workers Comp audits, Unemployment, NDT Testing, 401k Audits.
- Vendor and benefit carrier data management.
- Benefit-cost analysis and compliance; conduct research, analyze plan options, conduct cost analysis, and make recommendations to the Director of HR.
- Compensation grading and pay equity analysis for new and existing employees.
What we would like you to have:
- BA in Accounting or HR, or a related field required
- 5 years related work experience in an HR or Finance team
- Strong HR analytics experience
- Experience with financial/compensation modeling
- Confidentiality and sensitivity; HIPAA compliance
- Strong HRIS experience (Paylocity, ADP or similar)
- An interest and/or experience in the art industry
- Great attention to detail
- Ability to oversee multiple ongoing tasks and projects concurrently and work in a fast-paced environment
- Must be comfortable interacting with members of the company at all levels
- Ability to effectively and gracefully solve or identify problems as they arise
- Strong knowledge of tax and wage laws and common fiscal procedures is necessary.
- Be supportive of a collaborative work environment.
- Impeccable written and verbal communication skills.
What you will love about David Zwirner (benefits):
- David Zwirner has pioneered initiatives dedicated to the gallery’s long-standing commitment to kaleidoscopic storytelling, including: David Zwirner Online, David Zwirner Books, Dialogues, Platform, Utopia Editions, Consignments, Program.
- Premier Access - to private on-site and off-site events, such as exhibition previews, book signings, talks, and walkthroughs with gallery artists and estate members, and external curators and scholars.
- Staff-driven projects and fundraising initiatives. This includes David Zwirner commitment to Galleries Commit.
- Benefits! Flexible workplace and commuter benefits, corporate memberships to museums, including the Whitney, New Museum, MOMA, and others. Summer Fridays, generous PTO and leave, Family Medical/Dental/Vision benefits. 401K savings plan with automatic employer contributions.
David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.
We are an equal opportunity employer, if you need assistance in applying to a role you may reach out to recruiting@davidzwirner.com.
