What are the responsibilities and job description for the Automotive Appointment Coordinator - Clay, NY position at Davidson Auto Group?
Davidson Ford of Clay looking for an Appointment Coordinator! The Appointment Coordinator is the first point of contact for many of our guests and they set the tone for the customer's visit with us so we’re looking for someone who’s friendly and energetic! In addition to scheduling appointments, this position helps ensure that any of the customer's questions and concerns are addressed sincerely and urgently.
We take pride in what we do here and that includes taking care of our employees and our customers. Come join our team and see why our company has one of the highest dealership review ratings around!
Hours: Monday - Friday, 8:30am - 5:30pm
Pay: $16 - $18/hr
Responsibilities:
- Ensure that all incoming calls for the Service department are handled in a timely and effective manner.
- Perform outbound calls for the Service department such as appointment confirmations, scheduling of first services, oil change/state inspection reminders, etc.
- Utilizes a variety of call lists to identify and reach out to guests that may have outstanding service needs.
- Ensure that all calls are handled in a timely and effective manner.
- Maintain a friendly and accommodating attitude with all of the customers.
- Set appointments for customers on the phone, email, text, or in person.
- Promptly review all online reservations for completeness, accuracy, and availability. Immediately reach out to guests to confirm any missing or incomplete information, or to offer alternative scheduling options when needed.
- Offer all guest experience options, such as complimentary pick up and delivery, to every qualified guest.
- Consistently offer upgraded services options and explain the benefits of each.
- Assist with following up with each guest within 1 business day to discuss their experience and to encourage survey participation.
- Identify customer concerns and escalates them appropriately
- Stay up to date on service offerings and products.
- Check email frequently and respond to inquiries immediately
- Provide back-up to other team members as needed.
- Other duties may be assigned as needed.
Required Skills:
- Excellent verbal/written communication skills. Must be able to craft emails with professional tone and grammar.
- Outgoing, empathetic, and patient personality.
- A multi-tasker that can provide great guest service.
- Process oriented with an attention to detail.
- The ability to maintain guest relations and successful use of de-escalation techniques as needed.
- Must have initiative to complete tasks, offer upgraded service options, and offer guest experience options to all qualified guests.
- Actively participate in skills and product trainings as needed.
- Must be at least 18 years of age.
- Must have a valid Driver's License.
Preferred:
- Previous administrative or customer service experience.
- Previous automotive industry experience.
Benefits and Growth Opportunities:
- Sick Leave accrued every week!
- Discounts on service, parts, and vehicles!
- We offer great benefits including Excellus medical insurance, Guardian dental insurance, and Davis vision insurance.
- We offer a reimbursement for qualifying out of pocket costs.
- We offer supplemental insurance through Aflac including: Life, Short-Term Disability, Accident and Critical Illness.
- We offer both Traditional and Roth 401(k) plans with an employer match.
- We offer paid holidays.
- Paid vacation time.
- We have an Employee Assistance Program, available to our employees and their immediate family members free of charge!
- We are an Equal Opportunity Employer.
- We offer advancement opportunities within a large organization.
Salary : $16 - $18
