Assistant Superintendent of Human Resources-Available 07/01/2025

Assistant Superintendent of Human Resources-Available 07/01/2025

Title: Assistant Superintendent of Human Resources

Reports to: Superintendent

Terms of Employment: 12 Months

Salary: Pay Grade- School Administrator Salary

GENERAL STATEMENT OF JOB         

Assist in developing and/or coordinating programs and policies in such personnel components as recruitment, employee relations, employee benefits, and employee health services; interpreting existing personnel ordinances, policies and procedures; addressing employee complaints or concerns; assisting elected officials in personnel matters; and acting as liaison to outside organizations and agencies involved in school personnel matters.

ESSENTIAL JOB FUNCTIONS

• Under limited supervision, performs responsible human resources management work in carrying out school system policies and procedures relating to a wide variety of human resources programs and activities.
• Employee must exercise initiative and independent judgment in ensuring proper administration of personnel programs. Employee must also exercise tact and courtesy in frequent contact with employees, elected officials and representatives of outside agencies and organizations.
• Employee works on various special projects as assigned by the Superintendent.
• Administrative responsibilities include financial/budget management, personnel administration and report preparation/maintenance.  
• The employee conducts assigned areas of responsibility with a high degree of independence, receiving instruction only on matters involving significant departures from established policy.
• Employee must be able to make independent decisions by frequently applying acquired knowledge of program activities, goals, objectives, and operating procedures.
• Work is performed under general supervision and is reviewed for overall effectiveness, efficiency, and quality of assigned responsibilities.
• Plans, develops, coordinates and evaluates the operations of the Human Resources Department.
• Provides advice, support and assistance by interpreting policies and procedures and by counseling directors, officers, employees and other government agencies on employment, record keeping, grievance and other personnel matters and procedures.
• Plans, directs, supervises, assigns and evaluates the school's recruitment activities, such as applicant interviewing, administration and scoring of examinations, determination of applicant qualifications, establishment and maintenance of registers of eligible certification and referral of applicants, background investigations and reference checks.
• Establishes goals and objectives for the department; attends meetings representing the department in personnel matters.
• Investigates, analyzes and formulates methods for handling special projects; oversees projects to completion and evaluates final results; prepares and reviews various reports and performs special projects; serves as liaison with outside agencies on special work programs and special projects; advises and directs personnel staff on a variety of routine and non-routine matters.
• Investigates, analyzes and makes decisions regarding personnel problems and/or issues.
• Administers Equal Employment Opportunity/Affirmative Action programs; develops effective minority/female/handicapped recruiting programs.
• Administers the school system's compensation and performance evaluation programs, including job descriptions, salary surveys and position reclassifications.
• Determines the HR training needs throughout the school system; develops and plans training programs to meet the established needs; coordinates the implementation of both ongoing and special interest training programs.
• Serves as an internal consultant to superintendents, executive directors, directors and managers on organizational development, including philosophy and goals, service standards, job performance and productivity standards and special program development and implementation.
• Coordinates the development of small, problem-solving groups within individual offices and serves as a facilitator for these groups in achieving organizational goals; facilitates the identification and resolution of organizational problems for management.
• Facilitates the development of systems, policies and procedures to streamline operational functions and minimize duplication of efforts and redundancies within school offices; enhances the effectiveness of managers and supervisors by assisting in the design of programs which are consistent with district goals and objectives.
• Develops methods for interaction between employees and managers concerning job responsibilities in order to enhance job satisfaction, solve job-related problems and improve organizational effectiveness; assists in creating a work environment which emphasizes a commitment to service as a means to achieving personal satisfaction.
• Supports Title IX
• Provides leadership in the hiring process, evaluation process, and day-to-day operational problems in all schools
• Collaborates with school system departments, community agencies, local universities research laboratories, etc.; seeks advice from, as well as shares information with each group; maintains contact with other school systems to share ideas and information.
• Assumes leadership role on the Superintendent’s Cabinet; assists with long-range strategic planning; assists with developing system-wide budgets, plans, policies and activities; performs various duties as assigned by Superintendent.
• Supervises and conducts personnel administration duties for direct subordinates, including hiring and firing, evaluating, assigning special duties, monitoring attendance and travel reports, and granting leave.
• Monitors legislation affecting the schools.
• Performs other related work as required.
• Thorough knowledge of the principles, procedures and practices of public personnel administration. 
• Thorough knowledge of federal, state and local laws, rules and regulations governing personnel administration.
• Thorough knowledge of the policies, procedures, methods, and practices of filing insurance and worker's compensation claims.
• Thorough knowledge of the School System's organization and operational policies and procedures. 
• Thorough knowledge of ethical guidelines applicable to the position as outlined by professional standards and/or federal, state and local laws, rules and regulations. 
• Considerable knowledge of personnel and management principles, practices and techniques as they relate to the administration of manpower resources and planning, position management, staff development and training, policy development and administration, employee relations, and related personnel and management functions and services. 
• Considerable knowledge of the current literature, trends, and developments in the field of personnel administration. 
• General knowledge of administrative, managerial and supervisory practices and techniques involved in directing personnel management programs and services.
• Ability to use common office machines, including popular computer driven word processing, spreadsheet and file maintenance programs.
• Ability to provide leadership and to supervise the planning, development and establishment of new, modified and/or improved personnel programs, services and activities.
• Ability to organize and supervise effective personnel management programs and services, and to promote personnel management practices as a part of the total management process. 
• Ability to effectively express ideas orally and in writing
• Ability to make oral presentations before large groups of people.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.

ADDITIONAL JOB FUNCTIONS

Performs other related work as required

MINIMUM TRAINING AND EXPERIENCE

• Master’s degree in Education, Personnel Administration or Business Administration.  6 to 9 years of experience with at least 3 years experience in a school or government setting.
• Five or more years experience as a school principal preferred
• Considerable supervisory experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

PHYSICAL REQUIREMENTS

Must be able to perform the physical life functions of reaching, typing, pushing, pulling, grasping, talking, walking, hearing and repetitive motions. Must be able to perform light work exerting up to 20 pounds of force occasionally; up to 10 pounds of force frequently and/or constantly. Must possess visual acuity to produce and review written reports and records including mathematical calculations, operate a computer terminal, analyze data, and to read detailed specification, comprehensive reports, schematic drawings and plans.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

                                                                                                    Update 06/07/2024