Accounting Services Coordinator

Accounting Services Coordinator

• Department: Accounting
• Schedule: Full Time
• Shift: 8:00am-4:00pm

Job Description

Responsible for general payroll and accounts payable functions, along with any other assigned projects. Maintains AP modules by obtaining and entering vendor data. Responsible for managing outstanding bills by accurately processing invoices, verifying their accuracy, matching them with purchase orders, and ensuring timely payments to vendors, while maintaining detailed records and reconciling accounts to maintain a healthy cash flow for the organization.

Essential Job Duties

• Processes payroll each pay period and monthly in a timely and accurate manner
• Responsible for calculation of payroll federal, state, and county taxes
• Responsible for processing payroll tax payments
• Tracks and maintains garnishments
• Assists with completion of year-end payroll tax filings (W2s, Federal and State filings)
• Complete set up for all new accounts payable vendors and maintain W-9s for those vendors
• Processes accounts payable check runs weekly in a timely and accurate manner
• Enter invoices and check requests as needed
• Assists in monitoring cash
• Reviews 1099s and sends information to Accounting firm for printing and mailing
• Works closely with Materials Management on processing invoices and PO’s
• Maintains and updates Fixed Asset System
• Files Indiana Unclaimed Report annually
• Reviews and reconciles credit card account
• Reviews and reconciles gas cards account and makes the bi-weekly payments
• Submits ACH payments weekly and when needed
• Communicates payment detail to vendors
• Submits Positive pay file to bank
• All other duties as assigned

Qualifications

• Five (5) years general accounting experience, preferred
• HS Diploma, Associate’s Degree in business/accounting preferred
• Paragon G/L and other accounting subsystems experience, preferred

Knowledge, Skills, Abilities & Behaviors

• Maintains regulatory requirements
• Completes annual educational requirements, as appropriate
• Maintain confidentiality of accounting and payroll records, contract terms, company proprietary information and any other potentially confidential material
• Resolves personnel concerns, utilizing the appropriate chain of command
• Ensures compliance with policies and procedures regarding operations, fire, safety, and infection control
• Proficient in Microsoft Excel and Microsoft Word
• Demonstrates leadership abilities
• Maintains regulatory requirements
• Completes annual educational requirements, as appropriate
• Maintain confidentiality of accounting and payroll records, contract terms, company proprietary information and any other potentially confidential material
• Resolves personnel concerns, utilizing the appropriate chain of command
• Ensures compliance with policies and procedures regarding operations, fire, safety, and infection control
• Proficient in Microsoft Excel and Microsoft Word
• Demonstrates leadership abilities

Physical and Sensory Requirements

This position requires the ability to sit for extended periods, perform repetitive hand movements for typing and data entry, and occasionally lift or carry objects up to 20 pounds. Ability to read and write and the ability to understand and follow written and oral instruction. Mobility within an office environment, including occasional bending, standing, and walking, is required.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 5 years (Preferred)

Language:

• English (Required)

Work Location: In person