Position Type :
Administration / Facilities Director
Date Posted : 2 / 14 / 2025
Location : DPS Welcome Stadium
District :
Dayton Public Schools Position : Welcome Stadium & Athletics Facilities Associate Director
Reports To : Chief of Athletics
Salary Schedule / Grade : Refer to Administrative Salary Schedule
F.L.S.A Status : Exempt
SUMMARY
The Welcome Stadium & Facilities Director oversees all aspects of athletic facilities management, including maintenance, event planning, and marketing. This role is responsible for ensuring all district athletic venues, primarily Welcome Stadium, are maintained in optimal condition, prepared for events, and effectively marketed to the community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Facilities Management
Supervise and coordinate activities of all staff engaged in keeping Welcome Stadium and district-wide athletic fields clean, safe, and in good condition.
Train staff in proper methods, protocol for turf management, athletic field maintenance, and horticulture using SOPs and onsite training.Supervise workers, inspect their work, assign duties, and maintain records as requested.Ability to work in the field under extreme weather conditions as needed / directed to ensure Dayton City School properties are maintained.Plan, schedule, prioritize, and may assist with maintenance and repair of facilities and green spaces; make recommendations on planning and development of stadium grounds and athletic fields as needed.Work collaboratively with other District departments; confer regularly with other District supervisors and managers.Prepare and manage athletic maintenance; projects revenue and expenditures; monitor and track expenditures; monitor inventory and purchases authorized supplies and equipment.Maintain records; prepare a variety of operational and business reports and associated correspondence.Oversee game day preparation of athletic facilities / fields and supervises breakdown and clean up after events through FMX event management tickets work orders.Working knowledge or ability to learn controls of heating and air conditioning systems, public address system, stadium lights, scoreboards, and other items in order to make ground and athletic field operations successful.Report vandalism immediately per district policy / procedure.Prepare / Maintain a first-aid room with appropriate supplies as needed at site-specific district properties.Supervise cleaning of Welcome Stadium to include all restrooms in the stadium, as well as press box, locker rooms, and event areas.Enter FMX tickets as needed to ensure maintenance is identified and addressed by routine site inspections at athletic fields, stadium, and complex areas. (Examples : Winterize plumbing and spring opening system operations, bleacher repairs, or field lighting)Event Planning & Coordination
Event Scheduling & Logistics :Coordinate a calendar of stadium activities with the Business Manager, Associate Business Manager and Chief of Athletics and other relevant stakeholders.
Work closely with the Athletics Department to schedule and coordinate all athletic events.Manage event logistics, including setup, breakdown, and coordination with vendors and contractors.Oversee event staffing needs and coordinate with personnel to ensure adequate coverage.Marketing & Promotion (all marketing will be done in collaboration with PIO) :Develop and implement marketing strategies to promote stadium rentals and events to the community.
Create promotional materials, such as brochures, flyers, and website content.Utilize social media and other digital platforms to advertise events and attract attendees.Build relationships with local businesses and community organizations to promote event partnerships.General
Maintain all record boards at Welcome Stadium.Assists with District special events as needed.Must be able to schedule staff for overtime to accommodate last-minute rental of the stadium.May require weekend and evening hours.Performs other duties as assigned.CORE BEHAVIORS & COMPETENCIES
Job-specific :Coping with Stress = capable of handling interruptions to respond to urgent issues1
Blueprint Reading = ability to work from plans, specifications, and blueprintsTechnical Writing = ability to document completed work and prepare estimates for needed repairsEvent Planning & Management : Proven ability to plan, organize, and execute successful events.Marketing & Communication : Excellent written and verbal communication skills, strong interpersonal skills, and experience in marketing and public relations.Customer Service : Strong customer service orientation with the ability to build and maintain positive relationships with clients, vendors, and the public.STRONGLY-PREFERRED QUALIFICATIONS
Requirements
Bachelor's Degree in turf management, horticulture, parks administration, natural resources, event management, sports management, or a related field.Five years of relevant professional experience, with at least one year in a supervisory capacity.Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.Must be willing to ascertain all necessary certifications and qualifications to perform the duties of the position.Must be a U.S. citizen or have the legal right to work in the U.S.Must maintain a valid Ohio driver's licenseVerifications, Licenses and Certifications
Must pass State and Federal background checks, per Dayton Public Schools policyOhio Commercial Pesticide Applicator LicenseMust be able to obtain a sanitation certification within 120 days of appointment.Knowledge & Experience
Thorough knowledge and understanding of all aspects of grounds and athletic fields maintenance with progressive leadership / management / supervision experience.Ability to properly maintain turf playing surface.Demonstrated use of tools and equipment (including power tools and motorized machinery).Ability to lead and motivate diverse teams.Ability to keep accurate records for payroll purposes.Knowledge of preparation of routine forms and ability to use a work order system to assign work.Ability to order necessary supplies needed to properly clean and maintain the stadium.Knowledge of operation of powered equipment such as power sweepers, rakes, tractors, etc.PHYSICAL ATTRIBUTES / DEMANDS
Sufficient strength, agility, dexterity, reflexes, vision, and visual acuity to operate a motor vehiclePerform physical activities that require considerable use of arms and legsAble to climb, lift, balance, walk, and stop while handling materialsAbility to lift and maneuver materials up to 50 pounds regularly and in excess of 100 pounds periodicallyWORK ENVIRONMENT
Work regularly involves standing for sustained periodsRegular exposure to fluids and hazards associated with stadium, grounds, and athletic field maintenance operations.
