Accounts Payable Clerk

PRIMARY PURPOSE:

 
Assist in the prompt and accurate payment of all expenses incurred by the district.
Work under close supervision and follow established procedures to process purchase
orders and invoices and maintain accounting records.

QUALIFICATIONS:

Education/Certification:

                        High school diploma or GED

Special Knowledge/Skills:

                        Knowledge of basic accounting procedures

                        Ability to use personal computer and software to develop spreadsheets,

                        databases and do word processing

                        Proficiency in use of calculator and office machines

                        Attention to Detail

                        Ability to communicate effectively

Experience:

One year of accounting experience at clerical level
School district budgeting and purchasing experience preferred

MAJOR RESPONSIBILITIES AND DUTIES:

1. Receive and process for payment all accounts payable invoices, requisitions,

purchase orders, etc. timely and accurately.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of
invoices and shipments.
3. Enter invoices approved for payment into the A/P System on the computer.
4. Detect and resolve problems with incorrect orders, invoices, and shipments.
5. Contact district personnel and vendors to correct or obtain information needed.

6. Print checks, prepare and distribute paid invoices at designated times.
7. Review travel reports; resolve issues when report is incomplete or inaccurate.
8. Manage Purchasing Cards
9. Monitor aged PO report monthly to maintain efficiency

Records and Reports

10. File office copies of checks, requisitions, invoices, and purchase orders.
11. Maintain vendor files when changes occur.
12. Records management for Accounts Payable records

Other

13. Communicate current status of invoices to campus staff.
14. Prepare correspondence using personal computer or typewriter.
15. Keep informed of and comply with state and district policies and regulations
concerning primary job functions.
16. Attendance is an essential job function.
17. Perform other duties as assigned by immediate supervisor.

EQUIPMENT USED:

Copier, calculator, computer, typewriter, printer, postage machine and fax machine

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions. May experience repetitive hand motions; prolonged
use of computer, heavy lifting of file storage boxes.

Salary : $18 - $22