What are the responsibilities and job description for the HR/Administrative Support Specialist position at DBI Business Interiors?
POSITION OVERVIEW:
The Administrative Support Specialist will provide detail-oriented, proactive, and essential support in Human Resource, Purchasing, and Accounting functions. This role is critical in ensuring the smooth operation of various administrative functions within the organization.
DAY-TO-DAY TASKS INCLUDE:
Human Resources Support (Primary Responsibilities):
- Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
- Maintain and update employee records, ensuring compliance with company policies and legal requirements.
- Help with payroll processing and ensure timely submission of payroll-related documents.
- Support onboarding processes for new hires, including the preparation of orientation materials and conducting initial training sessions.
- Facilitate employee engagement initiatives and assist in the administration of benefits programs.
Purchasing Support:
- Reviewing and Processing Purchase Orders
- Supplier Communication
- Order Tracking and Coordination
- Collaboration with Internal Teams
Accounting Support:
- Support the accounting team with data entry, invoice processing, and expense reporting.
- Assist in the preparation of financial reports and monthly reconciliations.
- Maintain organized records of financial transactions and ensure compliance with company policies.
General Administrative Duties:
- Answer and direct phone calls, emails, and inquiries in a professional manner.
- Maintain organized filing systems for HR, purchasing, and accounting documents.
- Prepare reports and presentations as needed for management meetings.
- Assist with other administrative tasks as assigned to ensure the efficient operation of the office.
QUALIFICATIONS:
- High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
- Proven experience in an administrative support role, preferably in HR, purchasing, or accounting.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with accounting software.
- Strong attention to detail, organizational skills, and ability to manage multiple tasks.
- Excellent communication skills, both verbal and written.
- Ability to work independently and as part of a team, maintaining a high level of confidentiality.
The above statements are intended to describe the general nature and level of work being performed by anyone assigned to this position. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the classified position.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $45,000 - $55,000