What are the responsibilities and job description for the Human Resources Assistant position at DBI Staffing?
***New York or Washington, D.C.
Position Overview
The Human Resources Assistant plays a key role in supporting the administrative and operational functions of the U.S. Human Resources (HR) team. This individual will contribute to the smooth execution of HR processes and initiatives by managing a variety of tasks that promote efficiency and compliance within the HR department. Working closely with the Professional Staff Human Resources team, the HR Assistant will provide essential support in fostering an engaging, well-organized, and dynamic work environment.
Key Responsibilities
- Employee Lifecycle Management: Coordinate onboarding and offboarding processes for professional staff, including communication with managers and internal teams, preparing, and distributing memos, addressing follow-up items, and ensuring compliance with firm policies and procedures.
- Onboarding Support: Take full ownership of the onboarding process for new professional staff hires. This includes preparing and distributing onboarding materials, managing the orientation schedule, and coordinating with internal teams to ensure a seamless onboarding experience. Conduct onboarding sessions to introduce new hires to the firm's culture, policies, and procedures, and ensure they have the tools and resources needed for success. Collect, verify, and organize HR documentation, ensuring compliance with legal and organizational requirements. Act as the primary point of contact for new employees during their onboarding period, addressing questions and providing guidance as they acclimate to their new roles.
- Offboarding Coordination: Manage the offboarding process for departing employees to ensure a smooth transition. Responsibilities include coordinating the collection of firm property, final payroll information, and ensuring accurate termination data in the HRIS (Workday) system. Work closely with internal teams to address offboarding logistics and provide departing employees with the necessary resources.
- Employee Support: Serve as the primary point of contact for professional staff, addressing questions and concerns with accurate information and redirecting inquiries to appropriate resources as needed.
- HRIS Transactions Oversight: Manage data entry and reporting in the HRIS (Workday) system for processes such as new hires, terminations, transfers, promotions, and compensation adjustments. Review and correct paid time off transactions, ensuring accuracy and compliance.
- Cross-Functional Collaboration: Act as a liaison between HRIS, Payroll, Benefits, and HR team to facilitate seamless data entry and problem resolution in the HRIS (Workday) system.
- Process Alignment: Partner with the Legal HR teams in New York and Washington to align HR processes and maintain consistency across offices.
- Policy Maintenance: Maintain an up-to-date knowledge of the HR office manual, implementing updates and ensuring acknowledgment of policy changes as they occur.
Qualifications
- Bachelor’s degree required.
- Demonstrated ability to thrive in a fast-paced environment while maintaining a high level of accuracy and attention to detail.
- Excellent time management skills and the ability to prioritize multiple tasks effectively.
- Superior written and verbal communication skills, with a focus on professionalism and approachability.
- Proven ability to deliver exceptional service to both internal and external stakeholders.
- High degree of trustworthiness in handling sensitive and confidential information.
- Enthusiastic team player with the ability to work independently and collaboratively.
