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Staffing Coordinator - Nursing Operations

DCH Health System
DCH Health System Salary
Tuscaloosa, AL Full Time
POSTED ON 1/10/2025
AVAILABLE BEFORE 11/7/2025

Overview

Under the supervision of the Nurse Manager and/or the Administrative Supervisor, assists with planning, organizing, implementing, and evaluating the staffing needs within the Department of Nursing. Promotes positive relationships with all staff and departmental leaders.

Responsibilities

  • Prepares and maintains accurate schedules and attendance records.
  • Consistently communicates staffing changes to the unit by telephone, text message and/or computer.
  • Strives to provide optimal staffing as per staffing plan for each assigned nursing unit and escalates appropriately when goals cannot be met due to resource limitations.
  • Adheres to safe scheduling practices.
  • Maintains accurate records such as unplanned absences (call-ins), Patient Attendant requests, Charge Nurse requests for increased staffing due to high acuity, low census process, etc.
  • Demonstrates the ability to use the appropriate scheduling codes for documentation (i.e. 0645-12, 1445-4, 1845-4 1845-12, x0645-12, x1445-4, x1845-4, x1845-12, INT-FMLA, etc.)
  • Applies pay codes accurately (i.e. CTO, CTO/A, EA, AWOL, SICKLEAVE)
  • Uses the electronic staffing and scheduling module and time and attendance module while assisting Managers/TLs or Charge nurses as appropriate.
  • Demonstrates a working knowledge of each unit's "Master Staffing Plan" and flexible caregiver hours.
  • Ability to make fair and consistent staffing adjustments based on call ins, acuity changes, census, caregiver hours, experience of staff, and recommendation of the Manager, Team Leader, Charge Nurse and/or Nursing Supervisor.
  • Routes information and telephone calls to the appropriate person.
  • Effectively communicates in a clear, concise manner to the Manager/Team Leader, Charge Nurse and/or Nursing Supervisor.
  • Understands the short notice time off process and adhere to staffing guidelines
  • Prepares daily staffing huddle forms.
  • Communicates staffing needs accurately to the Administrative Supervisor
  • Demonstrates knowledge of attendance policies; maintains attendance records and generates unit reports at the predefined intervals.
  • Completes assigned tasks in a timely manner.
  • Adjust personal schedule to meet the needs of the department.
  • Attends in-service programs, all required training/education, and unit/department/service meetings          
  •  

    DCH Standards:

    • Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
    • Performs compliance requirements as outlined in the Employee Handbook
    • Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
    • Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
    • Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
    • Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
    • Requires use of electronic mail, time and attendance software, learning management software and intranet.
    • Must adhere to all DCH Health System policies and procedures.
    • All other duties as assigned.

    Qualifications

    High school diploma or GED required. Typing skills (30 wpm), strong interpersonal skills; must be able to work in stressful situations; practices professional telephone courtesy at all times; and must have computer skills.

     Must be able to read, write legibly, speak, and comprehend English. 

     

    WORKING CONDITIONS

     

    WORK CONTEXT

    • Communicate with different personalities and engage in face to face discussion
    • Must be able to communicate clearly and accurately
    • Must be able to talk to others to convey information effectively.
    • Must be able to use electronic mail, telephone and texting
    • Must be able to deal with conflict
    • Must be able to receive delegation
    • Must be able to work in groups
    • Able to listen to and understand information and ideas presented through spoken word
    • Must be able to perform structured and unstructured work
    • Must be able to meet time pressure and time lines
    • Must be able to perform in exact and accurate manner

     

    PHYSICAL FACTORS

    • Physical presence onsite is essential.
    • Vision and hearing normal or correctable to within normal range.
    • Able to perform duties with or without reasonable accommodations
    • Able to stand, walk, kneel, sit and stoop
    • Able to tolerate prolonged periods of sitting. 
    • Must possess fine motor skills required to conduct data entry.
    • Must be able to tolerate prolonged periods of standing and walking
    • Must be able to reach reasonable distances in any direction
    • Must be able to stand, walk, kneel, bend, sit, stoop and lift
    • Must be able to run in an emergency
    • Must be able to move fingers in a coordinated manner
    • Must possess stamina to work prolonged shift
    • Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Must be able to flex fingers in a coordinated manner for typing.

     

    OTHER JOB FACTORS

    • Ability to bend, stretch, twist, or reach with body, arms, legs, and torso together
    • Able to take on responsibilities and challenges while displaying creative thinking to develop new ideas for and answers to work-related needs.

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