What are the responsibilities and job description for the HR & Payroll Specialist position at Dcomm?

Job Type

Full-time

Description

The HR & Payroll Specialist at DCOMM plays a critical role in managing key functions within Human Resources and Payroll Administration, ensuring smooth and accurate payroll processing, employee record management, and compliance with company policies and employment regulations. This position requires exceptional attention to detail, a commitment to accuracy, and the ability to handle multiple priorities in a fast-paced environment.

This role will have access to highly sensitive and confidential employee information, including payroll data, personal records, and employment documentation. As such, the utmost discretion, integrity, and confidentiality are required at all times to protect both employee privacy and the company's operational integrity.

The ideal candidate will have a strong background in payroll systems, experience with HRIS platforms, and a keen understanding of regulatory compliance. Success in this role requires a proactive approach to problem-solving, clear communication skills, and the ability to collaborate effectively across multiple departments.

At its core, this position ensures that employees are paid accurately and on time, HR policies are administered consistently, and employee records remain secure, accurate, and compliant.

Requirements

YOUR ROLE IN ACTION

Payroll Administration : Process weekly payroll cycles accurately and on time, ensuring all deductions, garnishments, and adjustments are correctly applied. Maintain payroll records, review timekeeping systems, and ensure compliance with federal, state, and local payroll regulations. Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies promptly while maintaining confidentiality and professionalism.
Employee Onboarding and Offboarding : Facilitate seamless onboarding and offboarding processes, ensuring all necessary documentation is completed accurately and efficiently. Collaborate with hiring managers to ensure smooth transitions for new hires and departing employees, while maintaining compliance with company policies and regulatory requirements.
Benefits Administration : Support benefits enrollment, changes, and employee inquiries, ensuring accurate documentation and communication with benefits providers. Assist employees in understanding their benefits options and provide timely resolution to benefits-related concerns.
HR Policy and Compliance : Administer and enforce HR policies and ensure alignment with federal, state, and local employment laws. Stay updated on regulatory changes and assist in implementing adjustments to company policies as needed. Prepare and maintain compliance documentation for audits and internal reviews.
Employee Relations : Act as the initial point of contact for employee inquiries and concerns, offering support and guidance on HR-related matters. Assist in resolving employee issues in alignment with company policies and escalate concerns to HR leadership when necessary.
Employee Deduction Tracking and Administration : Accurately track and manage internal employee deductions, including benefits contributions, wage garnishments, equipment repayments, and other payroll-related deductions. Ensure transparency and consistency in deduction processes while maintaining clear communication with employees about deduction schedules and policies.
Data Management and HRIS Administration : Maintain and update employee records in the HRIS system, ensuring data accuracy and compliance with privacy regulations. Generate and analyze HR and payroll reports to identify trends, monitor compliance, and support strategic decision-making.
Training and Development Support : Assist in scheduling, tracking, and reporting on employee training programs to ensure compliance with company training requirements. Provide administrative support for training initiatives and assist with program delivery when needed.
Process Improvement : Continuously evaluate HR and payroll workflows to identify opportunities for greater efficiency and accuracy. Collaborate with HR leadership to document standard operating procedures (SOPs) and contribute to process improvement initiatives.
Operational Support : Provide general administrative support to the HR and Payroll teams, ensuring tasks are completed efficiently and deadlines are met. Assist with special projects and initiatives as assigned by HR leadership.
Communication and Collaboration : Foster strong working relationships across departments to ensure alignment of HR and payroll activities with organizational goals. Serve as a reliable point of contact for employees and leadership on HR and payroll-related matters.

WHAT WE'RE LOOKING FOR

Experience : A minimum of 3 years of experience in both HR and payroll functions, with a focus on weekly payroll processing and employee lifecycle management. Experience in industries with complex payroll and workforce management structures, such as telecommunications, construction, or skilled trades, is preferred.

Technical Proficiency : Proficiency in Paylocity or similar payroll software, along with experience managing HRIS systems. Advanced skills in Microsoft Excel for reporting, data analysis, and payroll reconciliation are essential.

Employee Deduction Management : Proven experience in managing employee deductions, including benefits contributions, wage garnishments, and equipment repayments. Ability to ensure transparency and compliance in deduction tracking and reporting.

Organizational and Administrative Skills : Strong organizational skills with the ability to manage multiple priorities effectively. Exceptional attention to detail to ensure accuracy in payroll processing, compliance documentation, and employee records.

Communication Skills : Excellent written and verbal communication skills, with the ability to clearly convey payroll and HR-related information to employees and leadership. Proficiency in addressing employee concerns with professionalism and confidentiality.

Compliance and Regulatory Knowledge : Solid understanding of federal, state, and local employment laws, including payroll regulations, tax compliance, wage and hour laws, and confidentiality requirements. Ability to ensure all HR and payroll practices meet legal and regulatory standards.

Problem-Solving and Adaptability : Proactive approach to identifying and resolving payroll and HR-related issues. Ability to adapt to changing business needs, technology systems, and compliance requirements.

Data Management and Reporting : Experience generating, analyzing, and interpreting payroll and HR data reports. Ability to identify trends, improve processes, and support strategic HR and payroll initiatives through data insights.

Work Ethic and Accountability : Demonstrated commitment to confidentiality, integrity, and ethical conduct. Ownership of responsibilities with a proactive approach to problem-solving and task completion.

Process Improvement Mindset : Willingness to identify and recommend improvements to HR and payroll workflows. Ability to document Standard Operating Procedures (SOPs) and contribute to operational efficiency initiatives.

PHYSICAL & ENVIRONMENTAL CONDITIONS

The HR & Payroll Specialist role primarily involves office-based responsibilities within the Corporate Office in Austin, TX, with occasional opportunities for remote work and limited travel for training or company events. This position requires a high level of focus and attention to detail in managing payroll cycles, employee records, and HR compliance. The role demands adaptability to shifting priorities, effective use of virtual collaboration tools, and the ability to balance administrative tasks with employee interactions in a dynamic and fast-paced work environment.

Work Environment : This role is primarily office-based at the Corporate Office in Austin, TX, with occasional remote work flexibility as approved by leadership. The environment involves typical office conditions, including prolonged periods of sitting, computer usage, and collaboration with team members.

Physical Requirements : The position involves routine office tasks such as typing, filing, and attending meetings. Regular use of computers, telephones, and office equipment is required. Occasional lifting of office supplies or equipment, typically up to 25 pounds, may be necessary.

Adaptability : The role requires adaptability to manage priorities in a dynamic and fast-paced environment. Effective time management and organizational skills are essential to handle multiple tasks efficiently.

Travel Requirements : Limited travel may be required for training sessions, team meetings, or company events. Travel will be planned and communicated in advance.

Communication and Collaboration : Strong verbal and written communication skills are essential, as the role involves regular interaction with team members, leadership, and external vendors. Virtual meeting tools and collaboration platforms will be used frequently.

Schedule Flexibility : While this is primarily a standard business hours role, occasional extended hours may be required during payroll processing cycles, audits, or critical HR projects.

LOCATION AND TRAVEL

Primary Work Location : This role is based at the Corporate Office in Austin, TX, where the majority of responsibilities will be performed in an office setting.

Remote Work Flexibility : Occasional remote work may be permitted based on business needs and with prior approval from leadership.

Travel Requirements : Limited travel may be required for training sessions, team meetings, or company events, with advance notice provided.

Lodging Expenses : For any required travel, lodging expenses will be covered by the company, ensuring accommodation needs are met.

Per Diem for Meals : A per diem will be provided for meal expenses during required travel.

EMPLOYEE BENEFITS

Competitive Wages : Offering a salary that is competitive within the industry.

Paid Training : Providing training programs at no cost to the employee, ensuring skill development and career growth.

Health Insurance : In accordance with the company benefits package.

Paid Time Off (PTO) : PTO policy to support work-life balance.

Company-Provided Uniforms : Uniforms are provided by the company, ensuring a professional appearance and compliance with safety standards.

Technology : Essential technological tools, including a computer and necessary software applications required to perform job duties, are provided to enhance productivity and connectivity in the workplace.

Salary Description

Starting at $50,000 per year

Salary : $50,000

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