Administrative Coordinator

This position will serve as an integral part of the Administrative Team and will assist with the administration of the day-to-day 
activities of the facility.  Responsible for ensuring administrative duties are carried out in a timely and efficient manner. 

Responsibilities:

• Provides support for administrative staff and others as requested. 
• Welcomes and directs visitors, vendors, applicants, and other guest.  
• Maintains and Retrieves information as requested from records, emails, reports, and other related documents.  
• Responds to and resolves administrative inquiries and questions.  
• Organizes meeting, prepare agenda, types minutes and distributes as needed.  
• Types correspondence, reports, summaries, calendars, meeting minutes, memorandums and other material as needed. 
• Creates and maintains a records management system.  
• Scan and upload files to create digital copies and attach to appropriate records management system.  
• Conducts routine audits to ensure integrity of records management system.  
• Maintains office supplies and coordinators maintenance of office equipment. 
• Answers telephone and provides information and assistance. 
• Receives sorts, logs, and distributes mail. 
• Prepares copies for Administrative staff and others as requested.  
• Prepares list of purchase orders for office supplies and/or shops for necessary supplies. 
• Notifies vendors when products need to be replaced and/or are not functioning correctly. 
• Assists with the application process for prospective new employees. 
• Assists in maintaining and processing time and attendance sheets and other records. 
• Distributes payroll checks and obtain signatures per policy. 
• Attends all scheduled  in-services  and demonstrates  and maintains in-service competencies. 
• Assist with admissions and discharges as directed.  
• Assist with collection of documentation from various departments and file in appropriate locations. 

• Performs other duties as assigned.