Executive Assistant (NY Office)

Executive Assistant (NY Office)

Executive and Administrative Services Department

Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration.

The firm is seeking a full-time Executive Assistant to provide senior level support to three industry leading corporate partners. The ideal candidate will be a motivated self-starter with experience supporting senior law firm partners or C-suite executives.A client service approach to supporting business development, client and firm initiatives, and the ability to work in a fast-paced environment are a must.

RESPONSIBILITIES include but are not limited to:

• Support a wide range of business and client development initiatives.

• Proactive ownership of all administrative functions for multiple lawyers.

• Ability to work collaboratively and in a team environment.

ADMINISTRATIVE AND TEAM SUPPORT:

• Proactively manage calendars, schedule all meetings, provide reminders, and follow up, identify and resolve conflicts.

• Maintain technology skills; support document production and electronic filing needs.

• Liaise with billing team to review and edit pro formas and produce timely client bills.

• Communicate effectively and establish positive relationships with clients.

• Track and enter daily time entries with an understanding of client billing language preferences.

• Proactively manage travel schedules. Coordinate arrangements with a focus on partner preferences, maintain detailed itineraries, produce timely expense reports.

• Provide back up support when team assistants are out of the office

• Work collaboratively and develop processes to further team excellence.

• Notarize documents.

BUSINESS DEVELOPMENT:

• Develop relationships with clients and client assistants.

• Maintain CRM data/IA database – research and update contacts, track business activity, run reports.

• Coordinate with partners to identify client touch points and proactively schedule calls and meetings.

• Assist with managing small client events and selecting client gifts.

• Prepare and maintain materials for meetings, pitches, and proposals. Act as liaison with marketing team.

REQUIREMENTS:

• Five years working for a senior law firm partner, practice head or C-suite executive.

• Flawless communication and interpersonal skills and ability to work collaboratively in a team environment.

• Highly proficient technical skills – Word, PowerPoint, Excel.

• Ability to exhibit excellent judgment, dedication and discretion in handling confidential material.

• Ability to anticipate needs, think steps ahead, identify conflicts and provide solutions.

• Must be able to handle multiple tasks and thrive in a fast-paced, high-pressure environment.

• Ability to set priorities and adjust as necessary to accommodate demanding schedules with critical deadlines.

TO APPLY:

Resume and cover letter are required to apply for this position. Please tell us where you saw this position posted and send required materials to:

Human Resources

dmcossa@debevoise.com

212.909.6033 (fax)