What are the responsibilities and job description for the Detail-Oriented Parts Administrator - No Automotive Experience Needed position at DeBoer's Auto?
Are you highly organized, detail-driven, and looking for a role where your administrative skills make a real impact? Join a company that’s not only a leader in the automotive industry but also recognized as one of NJBIZ's Best Companies to Work for in 2024 and a national AAA Best in Auto Repair award winner for two consecutive years (2023 & 2024). We take pride in our exceptional service and team-oriented culture—now, we’re looking for an experienced Parts Administrator to help keep our operations running smoothly!
What You’ll Be DoingThis is an administrative role—no automotive knowledge is required! Your focus will be on tracking, receiving, and organizing parts orders, managing returns, and ensuring everything is properly documented to keep our repair shop running efficiently.
- Parts Tracking & Inventory Management
- Monitor and track ordered parts to ensure timely arrival, keeping the team informed of expected delivery dates.
- Receive and verify incoming parts orders, ensuring accuracy against invoices.
- Process returns efficiently and track returned items.
- Keep the inventory system updated and organized for easy access by the team.
- Administrative & Office Support
- Accurately process invoices, purchase orders, and vendor documentation.
- Maintain records in our Shop Management Software.
- Organize and update workflow boards to support smooth shop operations.
- Answer phone calls and assist with administrative tasks as needed.
- Collaboration & Communication
- Work closely with service advisors and technicians to ensure they have the right parts when they need them.
- Maintain communication with vendors regarding order statuses, discrepancies, and returns.
- Provide timely updates on parts arrival times to help service advisors manage repair timelines.
- Contribute to a positive, team-oriented workplace by helping where needed.
- No automotive experience needed—just strong administrative skills!
- Experience: At least one year in an administrative, office support, or customer service role.
- Detail-Oriented & Organized: You thrive in structured environments and enjoy keeping everything in order.
- Tech-Savvy: Proficient in Google Workspace (Docs, Sheets, Gmail) and able to quickly learn new software.
- Strong Communicator: Professional and clear in both written and verbal communication.
- Problem Solver: You anticipate issues and proactively find solutions to keep everything running smoothly.
- Ability to Multi-Task: Comfortable handling multiple responsibilities with efficiency.
- Reliable & Professional: Punctual, dependable, and committed to delivering high-quality work.
- Why Join Us?
- Work-life balance – No late nights or weekends!
- Competitive pay: $23 - $32/hr
- Well-lit, climate-controlled shop environment
- Comprehensive benefits package:
- Health, dental, and vision insurance
- Employer-paid life insurance & long-term disability
- Additional short-term disability, accident, and critical illness coverage
- Employee Assistance Program
- Retirement program with a 4% employer match
- Profit-sharing program
- Generous PTO
- Paid holidays (7 days per year)
- Paid training and professional development
- Company events and team-building activities
- If you're looking for a stable, detail-focused administrative role in a team that values your contributions, we’d love to meet you! Apply today and become part of an award-winning company where your organizational skills will shine. 🚗✨
Salary : $23 - $32
