What are the responsibilities and job description for the Office & Operations Coordinator position at DebtBook?
About The Role
As an Office and Operations Coordinator, you will manage office logistics, support internal operations, and assist in administrative functions. You will work closely with leadership and cross-functional teams, playing a key role in keeping our workplace running efficiently and ensuring team members have the resources they need to succeed.
What You’ll Do
As an Office and Operations Coordinator, you will manage office logistics, support internal operations, and assist in administrative functions. You will work closely with leadership and cross-functional teams, playing a key role in keeping our workplace running efficiently and ensuring team members have the resources they need to succeed.
What You’ll Do
- Oversee office operations, ensuring a well-organized, stocked, and functional workspace.
- Manage vendor relationships (e.g., office supplies, facilities, IT equipment, catering).
- Coordinate company events, team offsites, and internal meetings.
- Serve as the primary point of contact for office-related inquiries and support.
- Assist in streamlining and improving operational processes across departments.
- Support HR and People Operations with onboarding new hires, maintaining employee records, and coordinating team activities.
- Help manage company-wide tools and systems (e.g., Slack, Zoom, Asana, Notion, Salesforce).
- Track and manage operational budgets related to office expenses, employee perks, and administrative costs.
- Provide scheduling, travel coordination, and administrative support to executives as needed.
- Assist with expense management, invoice processing, and financial reconciliations.
- Support internal communications by coordinating the preparation of reports, presentations, and company-wide updates.
- 2 years of experience in office management, operations, or administrative roles, ideally in a startup or growth-stage SaaS environment.
- Strong organizational skills with the ability to multitask and prioritize competing demands.
- Excellent communication and interpersonal skills, with a proactive and problem-solving mindset.
- Proficiency in Google Workspace (Docs, Sheets, Slides), Slack, and other productivity tools.
- Experience managing vendors, budgets, and operational workflows.
- Ability to work independently while collaborating effectively with cross-functional teams.