What are the responsibilities and job description for the Office Manager position at Decatur Area Arts Council?
Office Manager - Small Non-Profit Organization
Job Description:
Decatur Area Arts Council is seeking a dedicated and organized Office Manager to join our small non-profit team. The ideal candidate will handle a variety of administrative tasks with confidence and accuracy to ensure the smooth operation of our organization. The Office Manager reports directly to the Executive Director and works in tandem with the Executive Director in the day-to-day operations of the office. The position will also bear sole responsibility for managing our client database and serve as the point of contact for clients.
Key responsibilities include:
- Maintaining membership records and tracking donations in database software
- Managing the Client accounts
- Tracking leases and rentals of the facility
- Managing the key box, security, and maintaining the facility schedule
- Managing contract employees.
- Assisting the Executive Director with HR and regulatory compliance management
- Assisting with grant writing and administration
- Managing incoming and outgoing mail, overseeing mail campaigns, including mail merges and postage account management
- Organizing and filing documents
- Overseeing office supplies and personnel needs
- Maintaining petty cash
Skills and Qualifications:
- A bachelor’s degree or equivalent is required.
- Two or more years of experience working in an office
- Proficiency in Microsoft Office products
- Familiarity with database management
- Exceptional customer service skills, professional office demeanor, and attire
- Excellent phone skills
- Attention to detail, organization, and ability to multitask
- Excellent grammar and spelling
- Experience with QuickBooks is a bonus, but not required
- A demonstrated interest in the arts is preferred
Additional Requirements:
· This position will require a full background check and references.
· Office Manager will have some duties related to event planning and execution
· Flexible schedule to accommodate occasional evening/ weekend events.
If you are excited about supporting the arts and have the skills to manage our office efficiently, we would love to hear from you! Please send a resume and a cover letter to employment@decaturarts.org
Job Type: Full-time
Pay: $35,000.00 - $40,000.00 per year
Benefits:
- 401(k) matching
- Flexible schedule
Schedule:
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $35,000 - $40,000