What are the responsibilities and job description for the Corporate Services Manager position at Deep Blue?
About Deep Blue
Deep Blue is a dynamic and innovative company dedicated to delivering exceptional results. We are seeking an experienced and detail-oriented Office Coordinator to join our team, playing a pivotal role in ensuring the smooth operation of our office activities.
Main Responsibilities
- Coordinate office activities, including meeting organization and correspondence management.
- Manage front desk duties, such as visitor parking and guest greetings.
- Maintain office supplies, equipment, and conference room schedules.
- Plan and execute office events, meetings, and conferences.
- Draft and edit office documents and reports.
- Process invoices and track office budgets.
- Schedule appointments, arrange travel, and coordinate projects for the Executive team.
- Provide outstanding customer service and resolve administrative issues.
- Maintain accurate records and procure office supplies.
- Prepare the office for onboarding and offboarding employees.
- Coordinated office moves, onboarding, and offboarding.
- Manage onsite health, safety, and security initiatives.
- Serve as the primary point of contact with building landlords and engineering staff.
- Manage relationships with third-party vendors.
- Assist with office buildouts/expansions.
- Provide executive assistance and administrative support.
- Offer backup coverage to the Office Coordinator in the Midland office.
