What are the responsibilities and job description for the Accounts Payable Specialist position at Deep Roots Harvest?
Title : Accounts Payable Specialist
Reports to : Controller
Department : Accounting
Required Permits / Licensing / Registration : Marijuana Establishment Agent Card
FLSA Status : Non-Exempt
Supervisory Responsibilities : N / A
Overview :
Following policies set forth by the Company, provide support to Accounting through the recording of new purchases, invoice analyzation, scheduling & preparation of outgoing payments, resolving invoice discrepancies, reconciliation of balance sheets, communication with vendors, processing of internal expense reports, maintaining accurate vendor files, and preparing requested information for external auditors.
Essential Functions :
Support the Controller / Accounting Manager in carrying out the responsibilities of the Finance / Accounting Department
Develop and implement accounting procedures by analyzing current procedures and recommending changes
Ensure proper recording of new purchases and disposals
Analyze invoices to ensure charge is applied to the correct cost center and GL account
Process Accounts Payable documentation, schedule outgoing payments. and post transactions to ledger
Research and resolve identified invoice discrepancies or issues
Maintain detailed reconciliations of all balance sheet accounts
Monitor accounts to ensure payments are current and up to date
Correspond with vendors and respond to inquiries
Perform monthly reconciliation of vendor accounts and related transactions
Receive, verify, process, and prepare payment of internal expense reports
Assist in the maintenance of vendor files
Prepare documentation for external auditors
Protect organizational integrity by keeping company and client information confidential
Perform other accounting, financial, or administrative tasks as assigned
Job Specifications :
Operate under the guidelines provided by company policies and procedures.
Ability to understand and complete all given directives in a timely manner.
Ability to communicate clearly whether verbally or in writing
Basic understanding of compliance software and job specific information technology
Adherence to all industry standards set forth by Local, State, and Federal regulations.
Capacity to work autonomously to achieve daily directives and department goals.
Flexible work schedule required; to include covering a vacant shift and / or facility issues in emergency situations as needed.
Represent the company in a professional manner when communicating or interacting with all local community, state, or federal officials.
Observe and maintain all safety procedures and protocols
Additional Functions :
Ability to be flexible and work in various sectors of the department or company as needed and / or requested by their direct supervisor.
Ability to listen well and communicate effectively orally and in writing with various audiences.
Ability to use initiative and independent judgment appropriately.
Ability to apply appropriate public relations skills in various situations and circumstances and to facilitate change as needed.
The ability to work in a fast-paced, changing and challenging environment.
Must have excellent communications skills and attention to detail.
Ability to interpret, understand, and comply with complex statutes, ordinances, regulations, standards, and laws.
Understanding of applicable federal, state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures.
Ability to establish and maintain effective working relationships with employees, management, governmental agencies, community members and the general public.
Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications and electronic mail.
Must be a minimum of 21 years of age
Must pass any and all required background checks
Must be and remain compliant with any and all legal or company regulations for working in the industry
Minimum Education and Experience :
Advanced Accounting Degree or equivalent preferred
Previous accounting experience preferred
Equivalent combinations of education and experience may be considered, including internal experience.
Working Conditions :
While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing, standing, sitting, bending, twisting and repetitive motions.
PHYSICAL DEMANDS : Must be able to lift, carry and balance up to 20 pounds (50 pounds with assistance)
Must be able to tolerate dusty, strong smelling marijuana odors, and be able to tolerate exposure to the product.
Must be a minimum of 21 years of age
Must pass any and all required background checks
Must be and remain compliant with any and all legal or company regulations for working in the industry
Minimum Education and Experience :
Advanced Accounting Degree or equivalent preferred
Previous accounting experience preferred
Equivalent combinations of education and experience may be considered, including internal experience.
Working Conditions :
While performing the duties of this job, the employee is regularly required to perform grasping, talking, hearing, seeing, standing, sitting, bending, twisting and repetitive motions.
PHYSICAL DEMANDS : Must be able to lift, carry and balance up to 20 pounds (50 pounds with assistance)
Must be able to tolerate dusty, strong smelling marijuana odors, and be able to tolerate exposure to the product.
Salary
20 - $25 USD per hour
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Salary : $20 - $25
