What are the responsibilities and job description for the Accounts Payable Specialist position at DXE Management?
Come shape the future of American travel by joining the Brightline West team. We are working to reimagine greener, better, and faster train travel!
After Brightline Florida completed the first passenger rail system connecting Miami and Orlando, Brightline West was formed to connect Las Vegas and Southern California through the nation's first true high-speed, electric passenger rail system. Reaching speeds of more than 186 miles per hour, this 218-mile high-speed rail service will take passengers from Las Vegas to the Greater Los Angeles area twice as fast as the normal drive time.
We are looking for talented individuals to join Brightline West, who share our pioneering mindset for building something that is the first of its kind and have a bright vision for redefining the future of American travel.
SUMMARY
We are looking for an experienced AP Specialist to join our Brightline West team. This individual will be responsible for supporting the day-to-day accounts payable accounting activities for major capital project expenditures and corporate SG&A expenses.
PRIMARY RESPONSIBILITIES
- Processing of prime contractor applications for payment, owner material supplied invoices and payments to subcontractors and vendors.
- Understanding the terms of subcontractor contracts to ensure the accuracy and timeliness of progress payments.
- Participate in the day-to-day Accounts Payable process, including reviewing invoices for proper coding and approval with an understanding of the matching process of commitments, amendments, work orders to draw requests and invoices.
- Assist with the collection of conditional and unconditional lien releases related to construction billing.
- Collect and log Notice to Owner notifications, collection of conditional and unconditional releases of liens from contractors / subcontractors for project related construction billings / invoicing.
- Collect, log, and maintain up to date Certificate of Insurance for contractors / subcontractors and ensure they meets all minimum requirements.
- Accounts Payable aging reporting, create weekly check run batches and select invoices to be paid (according to certificate / draw request).
- Work with our project controls and project management teams to ensure the accuracy and coding of invoices.
- Working knowledge of standard AP processes, internal controls, policies, and procedures.
- Monitor the Accounts Payable inbox on a daily basis to ensure that all invoices and other vendor communication are properly addressed.
- Research and resolve vendor billing discrepancies.
- Demonstrate a high level of customer service skills with external vendors and subcontractors.
REQUIRED AND PREFERRED EXPERIENCE
A competitive compensation and benefits package is offered.
NOTE : JOB DESCRIPTION IS SUBJECT TO CHANGE BASED ON BUSINESS NECESSITY.
DXE Management, LLC is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, DXE Management, LLC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
