What are the responsibilities and job description for the Executive Assistant position at Deering Bay Yacht & Country Club?
Purpose:
To serve as the first point of contact for the Executive Offices. Supporting the GM with administrative tasks and coordinating calendars for GM Sales Events. Oversee and develop communication efforts to support departments, employees, consumers, and members, for the promotion, implementation, and/or announcement of events and services.
Key Responsibilities of the Executive Assistant:
- Administrative Duties: telephone, calendar, meeting planning and member relations
- Attend Committee Meetings: manage meeting minutes and distribution
- Communication Flow: assist with both verbal and written communication to provide clarity and consistent messaging to membership
- Inhouse meetings: serve as administrator for inhouse meeting and event spaces
- Lead all club communication efforts
- Design, edit and distribute material for members on behalf of departments
- Design, edit and distribute communications throughout year according to communications calendar
- Create and maintain lines of communication between department directors and managers to ensure a full understanding of the Communications tasks and services
- Meet with department directors and managers to outline goals, strategies and useful tactics for marketing internally to members.
- Work with departments on projects as needed to develop and deliver solutions to benefit the Club
- Design, edit and distribute promotional advertising to increase member/consumer base, as well as promote tours and memberships
- Direct announcements to the Community on behalf of all departments at the Club
- Partner with the Director of Sales to develop and maintain website/app in the following capacities: Calendar updates and ongoing department maintenance, member information (work with Member Services to maintain) Club personnel, analytics to
- Have detailed knowledge of all in-house Member events:
b. Tennis Events such as Interclub, Member/Member, Member/Guest, Internal Tournaments
c. Fitness Member Relations Events
- Maintains Member Roster to ensure delivery of emails
- Researches any new or existing methods of communication
- Plans and implements potentially more efficient methods of communication through email
- Reply to concerns about email system
- Checks all social media outlets on a daily basis for updates and messages
- Updates any events or member announcements on behalf of departments
- Assists the General Manager/COO and Board of Directors in creating, proofing and delivering various professional documents and reports for and to the Membership
- Foster a team environment
Pay range BOE: $25- $30 an hour
Other Qualifications:
- Intermediate knowledge of Adobe applications (Adobe Illustrator, Photoshop and InDesign)
- Microsoft Office (Excel, Outlook, PowerPoint and Word)
- Basic knowledge of HTML and CSS programming languages
- Basic knowledge of SEO, SEM & PPC
- Excellent oral and written communication skills
- Self-starting; able to work majority of time without supervision but coordinate as a team when needed
- Able to multi-task and produce high-quality results with strict deadlines
- Bilingual is a plus, but not necessary
Job Type: Full-time
Compensation: Hourly
Minimum Qualifications for the Communications Coordinator:
- Bachelor’s Degree
- Two or more years of CC experience in any capacity
- Aptitude for speaking in public
- Comfortable with crisis management communication
- Able to work overtime, weekends and holidays
Salary : $25 - $30
