Strategic Partnerships Administrative Assistant

Work where you matter!

Mn Adult & Teen Challenge is a leader in the recovery community, offering a broad spectrum of treatments services and recovery programs for men, women, and teens across Minnesota. As a part of our team, you’ll find a workplace with strong values, invested managers, and supportive co-workers as well as numerous awards, including Newsweek’s “Best Addiction Treatment Center” and six time recipient of the Star Tribune's “Top Work Places.”

Job Summary

This is an administrative role assisting our dynamic Strategic Partnerships (SP) teams as we engage with our major partners. 50% of the position will be assisting our Mentor & Volunteer Services (MVS) team with administrative needs. The other 50% will be assisting our Donor Relations team with administrative needs. This is an office-based position, working with highly skilled professionals in a fast paced and supportive environment.

Essential Job Responsibilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The essential functions include the following:

Mentor & Volunteer Services Assistance (50% of your time)

• Provide administrative oversight to the onboarding process for mentors and volunteers, serving as the primary facilitator for background checks and documentation.
• Coordinate the processes for the following mentor and volunteer efforts (in conjunction with the MVS team): recruitment, background checks, placement, training, retention, and ongoing engagement.
• Assist team with facilitating meetings, analyzing results, and providing recommendations for continued growth and quality of the MVS program.
• Serve as the primary contact for potential volunteers and mentors via email and phone interaction to ensure clear and timely communication.
• Maintain/update the MVS database.
• Grow and enhance mentorship and volunteerism at MnTC by strengthening internal partnerships and assisting with training mentors and volunteers.
• Work closely with the Volunteer Program Manager to create and maintain scheduled shifts in the MVS database for all active volunteers.
• Attend and support MVS group volunteer, regular volunteer, and mentor events.
• Assist Mentor Program Manager and Volunteer Program Manager with other duties as assigned.

Donor Relations Assistance (50% of your time)

• Serve as point person for special donor projects and follow up on internal communications and timelines.
• Assist with the following ongoing donor initiatives: events, mailings, capital campaigns, peer to peer fundraising, Cars for Recovery, etc.
• Process in-kind donations and provide timely information to donors.
• Assist in donor communication by responding to and following up with various inquiries.
• Provide administrative support for SP staff and leadership:
  • Attend and assist SP and MnTC events
  • Assist with mailing and solicitation projects, such as donor anniversary cards and year-end giving
  • Assist the gift processing team during periods of high volume
  • Update donor records in Raiser’s Edge
  • Process invoices
  • Order departmental office supplies
  • Execute team acknowledgements and other various team duties

Required Skills & Experience (Minimum Qualifications):

• At least 1 year of related experience; office administrative experience highly preferred
• Ability to balance multiple competing priorities and complete tasks in a timely manner
• High level of organizational skills, attention to detail, and follow-through
• Ability to take initiative, work efficiently behind the scenes, and have high output
• Excellent interpersonal skills: the ability to work effectively and diplomatically with donors, mentors, volunteers, and colleagues
• Excellent oral and written communication skills, including the confidence to make phone calls
• Knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint) & Raiser’s Edge
• Available to work on occasional evenings and weekends, as needed
• Possession of a valid driver’s license and a clean driving record
• Must be comfortable working with people with life-controlling challenges, including addiction and mental health
• The ability to work and live by MnTC’s culture of honor & core values – practicing compassion, honor, respect, integrity, servanthood, and trust

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at a time.

Schedule:

Monday-Friday, 8:00am-4:30pm
Occasional nights/weekends

Target Compensation Range (Negotiable based on Qualifications):

$19.00-$22.00/hour

Our robust benefits package includes medical, HSA, dental, vision, PTO, dependent care FSA, disability, life insurance and 403b retirement plan for all full time employees.

We seek to recruit, develop and retain the most talented people from a diverse candidate pool in order to successfully meet our mission of helping every Minnesotan find help and healing from addiction. 

Mn Adult & Teen Challenge is an Equal Opportunity Employer and does not discriminate based on any category protected by federal, state or applicable laws.

Reasonable accommodation can be provided upon request.

Salary : $19 - $22