What are the responsibilities and job description for the Payroll Specialist position at Degenkolb Engineers?

Job Description

Company Background : Founded in 1940 and headquartered in San Francisco, Degenkolb Engineers has more than eight decades of commitment to innovation, client service, and life-long learning. We deliver customized structural solutions in a variety of practice areas such as healthcare, education, science and technology, forensics, construction engineering, and federal buildings. We address every project need whether those needs are meeting stringent codes, meeting a bottom line, sticking to a hard construction schedule, or developing a structural system that creates a landmark. We're hiring a Payroll Specialist to work out of our San Francisco or Detroit office.

If you are interested in joining our team and do not see your desired position on our "Job Openings" page, please send an email with a targeted cover letter expressing interest to : humanresources@degenkolb.com

Position Description : We are seeking an experienced, detail-oriented Payroll Specialist committed to process improvement.

Ideal Candidate : The ideal candidate is organized, analytical, and committed to customer experience and efficient delivery.

Compensation : The pay rate for the Payroll Specialist, across the listed offices, generally ranges between $75,000 and $100,000 annually. This range is a good faith estimate provided pursuant to pay transparency laws. Actual pay rates will be based on various factors, including location, company geographic differentials, education level and candidate qualifications.

Culture : We offer a flexible hybrid work schedule and a fun office environment! Our firm is highly collaborative and filled with experts who are united by a passion for industry involvement, pride in company ownership, and respect for our personal lives. You will benefit from focused professional development within a highly supportive and transparent team environment. We also offer opportunities for committee participation and leadership, variety in work assignments, and a pay scale set at the 75th market percentile. To learn more about the company, please visit our website using the link below :

https : / / degenkolb.com / culture /

Job Summary : This role works across Human Resources and Accounting, ensuring accurate and timely payroll processing while managing payroll-related benefits, incentive compensation programs and payments, and 401(k) administration.

Key Responsibilities :

Payroll Management :

Process semi-monthly payroll for all employees. Meet payroll cycle deadlines and comply with federal, state, and local regulations.
Set up new hires and terminations in the accounting system.
Handle payroll discrepancies, adjustments, and employee inquiries efficiently and effectively.
Reconcile monthly payroll Journals with total salary and payroll expenses to the master control payroll register and General Ledger accounts.
Maintain accurate records, including timekeeping data, tax withholdings, and other deductions.
Participate in monthly and annual payroll close activities. Prepare and submit payroll tax filings, including W-2 and 1099 forms.

Benefits Administration :

Manage benefit election changes for payroll-integrated benefits.

Resolve employee benefit inquiries related to payroll deductions.

Fund healthcare savings accounts.

Incentive Compensation Payments :

Process and track incentive compensation payments and stock purchase elections in line with company policies and schedules.

Collaborate with HR and management to calculate and disburse performance-based rewards.

401(k) Plan Administration :

Facilitate timely deduction of employee 401(k) contributions, and timely and accurate transmission to the plan provider / trustee.

Reconcile 401(k) deductions and contributions each pay period.

Work with third-party administrators to ensure compliance with ERISA and IRS regulations.

Address employee questions about 401(k) contributions, loans, and distributions.

Calculate and implement the Board-approved profit-sharing contributions based on eligible compensation.

Work with third-party administrators (TPAs), recordkeepers, and auditors for compliance testing and annual reporting.

Generate required documents for management and annual audit process.

Assist with annual non-discrimination testing.

Compliance and Reporting :

Participate in the annual audit process by providing the requested documents.

Ensure compliance with payroll laws and regulations, including wage and hour laws.

Prepare payroll-related reports for internal stakeholders and audits.

Stay current on changes in tax laws and regulations affecting payroll and benefits.

Qualifications :

Bachelor’s degree in accounting, finance, human resources, or a related field. (preferred)

3 years of payroll administration experience, including processing payroll across multiple states with a strong focus on California compliance.

Proficiency in payroll systems (e.g., ADP, Paychex, Workday) and Microsoft Office Suite.

Demonstrated ability to identify inefficiencies and implement streamlined payroll processes.

In-depth understanding of federal, state, and local payroll laws, with expertise in California wage and hour regulations.

Excellent attention to detail, organizational skills, and problem-solving abilities.

Ability to handle sensitive information with discretion and professionalism.

Application Process : Click the Apply Now button. Please submit your resume and a targeted cover letter describing the alignment of your background with this position.

Degenkolb Engineers complies with Equal Opportunity Employer guidelines, meaning we do not discriminate in employment matters on the basis of race, color, religion, gender, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class. And we go beyond the laws - we are truly committed to increasing the diversity of our team and we value the different perspectives, skills, and experiences it brings to our firm.

Salary : $75,000 - $100,000

Apply for this job

Receive alerts for other Payroll Specialist job openings

Payroll Specialist

What are the responsibilities and job description for the Payroll Specialist position at Degenkolb Engineers?

What is the career path for a Payroll Specialist?

Job openings at Degenkolb Engineers

Not the job you're looking for? Here are some other Payroll Specialist jobs in the San Francisco, CA area that may be a better fit.

We don't have any other Payroll Specialist jobs in the San Francisco, CA area right now.

AI Assistant is available now!