Payroll Specialist

Job ID: 263369
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Human Resources
Remote Eligible: Hybrid Schedule

Company Overview:

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves.  We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us.  We are united by a common goal - to reimagine the future of beauty.

The Opportunity:

Human Resources At Sephora, our people create and drive our success. We know that bringing the best beauty products, services, tools, and experiences to our clients means finding, training, and engaging the absolute best talent in the industry. Our HR teams invest heavily in our talent, both at our corporate headquarters and in Sephora stores. We strongly believe (and our actions prove it!) that our people are our best asset, and we work every day to arm them with the knowledge and tools not just to get the job done, but to feel inspired and fearless while doing it.

Your role at Sephora:

As the Payroll Specialist, you will perform standard tasks to establish and maintain payroll records. You will respond to more challenging payroll issues, identify operational trends within assigned area of work, identify root causes and provide recommendations for process improvements. You will be responsible for leveraging subject matter knowledge to ensure integration and consistency of practices across the operation. In addition, you will:

• Complete on- and off-cycle payroll processing activities, for multi-state U.S. payrolls, accurately, timely, and efficiently in compliance with all federal, state/provincial, local, and regulatory requirements
• Perform audits on data and system maintenance, including, but not limited to new hire set up, tax forms processing, local taxes, timekeeping input, direct deposit set up, benefits set up, terminations, and garnishments processing
• Provide client support to all areas of the organization in the US (stores, distribution centers and corporate) which can include, but is not limited to, payroll processing, ticket management, issue trend analysis, and project related work
• Monitor and identify payroll-related operational trends, and provide recommendations for process improvements
• Support with year-end related tasks and client requests (e.g., data issue resolution, W-2 and W2c generation)
• Follow and maintain internal control policies, procedures, and compliance with respect to the payroll process, including, but not limited to pay policies, payroll calendars, payroll checklists, process maps and other procedural documentation
• Serve as point of contact for the payroll accounting team on cross-functional work between payroll and payroll accounting
• Support with garnishment processing
• Maintain confidential information when required by legal or ethical standards and professionalism to ensure privacy of employee records
• Perform other duties as assigned
• Demonstrate our Sephora values of Passion for Client Service, Innovation, Expertise, Balance, Respect for All, Teamwork, and Initiative

We’re excited about you if you have:

• 3  years of payroll processing experience, including expertise in a multi-state/country payroll environment with deep expertise of full-cycle US payroll as well as understanding of payroll and accounting best practice
• Knowledge of wage and hour laws, and taxation related to payroll
• Dayforce experience preferred
• Analytical, and problem-solving skills, including intermediate Excel skills and demonstrated ability of analyzing and presenting data
• Attention to detail, high degree of accuracy
• Strong written and verbal communication skills with the ability to communicate effectively with employees across all organizational levels
• Interpersonal and client service skills, including the ability to establish and maintain cooperative working relationships, and to deal tactfully and courteously with business partners and clients when explaining the functions and policies of Payroll
• Organizational and planning skills, including being able to work reliably and efficiently under demanding deadlines with minimal supervision
• Knowledge of Ceridian Dayforce or similar time & attendance and payroll cloud-applications

The target hourly pay for this position is $36.00 - $43.00 per hour. The actual hourly pay offered depends on a variety of factors, which may include, as applicable, the individual applicant’s qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job.  Individuals employed in this position may also be eligible to earn bonuses.  Sephora offers a generous benefits package to full-time employees, which include comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora, you’ll enjoy… 

• The people. You will be surrounded by some of the most talented leaders and teams – people you can be proud to work with.  
• The learning. We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture. As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000 stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity, because we’ve got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora. 

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.

Salary : $36 - $43