ADMISSIONS ASSISTANT (FULL-TIME, TEMPORARY)

Student Enrollment Center

Non-Exempt

Full-Time-Staff

$13.29 - $20.60

04/22/2025

05/07/2025

No

* This position requires flexibility to work at any Del Mar College campus location, and work any shift (morning or afternoon), to provide adequate coverage of office business hours. *

This position is under the direction of the Assistant Director of Admissions in the Student Enrollment Center and is responsible for participating in a variety of responsible, technical and clerical duties related to the Admission’s Office.

Responsible for interacting directly with students, prospective students and the community regarding admissions requirements. Responsible for handling international student admissions, determining residency, assisting students with the application process, performing data entry of student applications and admissions documents, and performing all academic, early college programs and special programs admissions functions. Works closely with faculty, chairs, staff, and continuing education staff to ensure all admissions functions are performed to allow students to register.

One (1) year of advanced study or training past the high school diploma or GED equivalency AND three (3) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service.

- OR -

Four (4) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service.

Knowledge of general office policies and procedures.

Ability to operate general office equipment including document scanners, copiers, printers.

Proficiency in computer-based data entry.

Demonstrate effective communication skills in public, in person and in writing.

Ability to demonstrate high energy, attention to detail, and the ability to organize effectively.

Ability to relate successfully with students and staff of diverse cultural, social or educational backgrounds.

Demonstrate ability to use judgement, discretion, and decision-making skills in dealing with confidential and sensitive issues.

Demonstrate ability to problem solve by questioning, organizing, researching, analyzing, processing and interpreting information.

Ability to work independently and as a team member.

Ability to handle multiple tasks and responsibilities.

Ability to learn and adhere to College policies and procedures.

Higher Education experience.

Proficient in the use of Ellucian/ Colleague software or other student information system and with Microsoft Office applications.

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Complete and maintain electronic student and prospective student files and/or deleting records as required; and maintain integrity of student data.

Maintain current knowledge of federal and internal regulations such as the Family Educational Rights and Privacy Act (FERPA) and the Coordinating Board’s Texas Success Initiative.

Exercise good judgment and tact.

Provide information on college policies, procedures, standards, and requirements where applicable.

Evaluate admissions applications, received via ApplyTexas or paper format, for residency status and assign the appropriate residency classification for tuition purposes.

Utilize Datatel Colleague, DMC’s student information system, daily to perform data entry to process admissions applications as well as incoming student transcripts, test scores to include the Texas Success Initiative, bacterial meningitis records and all miscellaneous documents needed to complete a student’s file for academic, early college, and special program type courses.

Utilize Etrieve, DMC ‘s document imaging system, to index, review and maintain relevant documents in student records.

Utilize Qless, DMC’s virtual check in system, to place students in line or to summon students waiting to be seen by an Admissions representative.

Assist international students by serving as the first point of contact and assisting with the completion of the international checklist to obtain an I-20 for an F1 Student Visa.

Maintain current knowledge of international student admissions protocols and policies.

Work day, evening and weekend hours as needed to support admissions and registration initiatives and special events throughout all College campuses and centers.

Participate in various events, new student orientations, registration events to assist with processing of Admissions documents.

Maintain communications with prospective students’ admissions inquiries via email and other related electronic methods.

Provide excellent customer service and assist students, prospective students, faculty, staff and community with Admissions inquiries in person, via telephone, and email support.

Establish and maintain good public relations with faculty, staff, students, and the community at large.

Work closely with various Student Services, IT and Early College Programs departments.

Open and route mail.

Assist with mailings.

Stuff envelopes, mail/email schedules, receipts, and other information requested by students, faculty and staff.

Additional related duties may be assigned.