What are the responsibilities and job description for the OFFICE ASSISTANT (PART-TIME) position at Del Mar College?
Department
Vice President for Student Affairs
Position Type
Non-Exempt
Employment Status
Part-Time
Salary
$15.00 / Hourly
Open Date
02/13/2025
Close Date
02/27/2025
Open Until Filled
No
Position Summary Information
Job Description Summary
The purpose of this position is to assist and provide clerical or direct support to the office of the Vice President for Student Affairs.
The Office Assistant will be responsible for handling clerical tasks in our office. They will handle incoming phone calls and other communications, greet clients and visitors, manage electronic files, update paperwork and other documents, and perform other general office clerk duties.The Office Assistant must be a self-motivated learner and an efficient problem solver.
The Office Assistant will be responsible for handling clerical tasks in our office. They will handle incoming phone calls and other communications, greet clients and visitors, manage electronic files, update paperwork and other documents, and perform other general office clerk duties.The Office Assistant must be a self-motivated learner and an efficient problem solver.
Minimum Qualifications
High school diploma or GED equivalency.
Six (6) months office/clerical related experience.
Six (6) months office/clerical related experience.
Required Job Knowledge, Skills, Abilities
Excellent customer service skills and ability to communicate courteously and effectively with students, faculty, staff, and the public.
Strong verbal, written, and telephone communication skills. Attention to detail and accuracy.
Excellent organizational skills.
Manage and maintain sensitive and confidential information, ensuring it is handled securely and complies with Del Mar College policies/procedures.
Proficient in Microsoft Office, including Outlook, Word, Teams, and PowerPoint, and highly proficient in Excel.
Knowledge of office equipment such as photocopier, scanner, etc.
Ability to work independently and follow through on assigned tasks.
Strong verbal, written, and telephone communication skills. Attention to detail and accuracy.
Excellent organizational skills.
Manage and maintain sensitive and confidential information, ensuring it is handled securely and complies with Del Mar College policies/procedures.
Proficient in Microsoft Office, including Outlook, Word, Teams, and PowerPoint, and highly proficient in Excel.
Knowledge of office equipment such as photocopier, scanner, etc.
Ability to work independently and follow through on assigned tasks.
Preferred Qualifications
One (1) year related experience in an office setting.
Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Job Duties
Job Duty
Perform routine support tasks involving customer service and clerical activities by answering the phone and taking messages, referring callers, maintaining calendars, managing mail, processing requests for information and providing information, and answering routine inquiries and correspondence.
Job Duty
Utilize Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint.
Entering and maintaining data, files, and reports with a high proficiency in MS Excel.
Participating in MS Teams Meetings.
Create or update records with new files and information.
Entering and maintaining data, files, and reports with a high proficiency in MS Excel.
Participating in MS Teams Meetings.
Create or update records with new files and information.
Job Duty
Assist with travel requests, reservations, and expense reports in the E-Travel System and Pcard reconciliation for the division.
Assist with purchasing requisitions and online purchases of office supplies.
Assist with purchasing requisitions and online purchases of office supplies.
Job Duty
Submitting and tracking paperwork for new hires, employee renewals, employee departures, key requests, access and ID requests, food and beverage requests, and business card requests.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a high school diploma or GED equivalent?
- Yes
- No
- * Do you have six (6) months office/clerical related experience?
- Yes, I have six (6) months office/clerical related experience.
- No, I do not have the required experience.
Applicant Documents
Required Documents
Optional Documents
- Resume
- Letter of Interest
- Transcripts
- Certification(s)
Salary : $15
