What are the responsibilities and job description for the RECORDS ANALYST position at Del Mar College?
Department
Registrar
Position Type
Non-Exempt
Employment Status
Full-Time-Staff
Salary
$18.99 - $29.43
Open Date
04/23/2025
Close Date
05/26/2025
Open Until Filled
No
Position Summary Information
Job Description Summary
The purpose of the Records Analyst is to manage the deployment and routine implementation of the term schedule and assist with the timely submission of Coordinating Board Management (CBM) and Financial Aid for Swift Transfer (FAST) reports.
In addition, the Records Analyst is an authoritative information source to faculty, administration, staff, and others regarding scheduling policies and procedures. This position will perform data entry, ranging from routine to complex.
In addition, the Records Analyst is an authoritative information source to faculty, administration, staff, and others regarding scheduling policies and procedures. This position will perform data entry, ranging from routine to complex.
Minimum Qualifications
Associate’s degree AND three (3) years related office/administrative work experience
-OR-
Bachelor’s degree AND one (1) year related office/administrative work experience
-OR-
Bachelor’s degree AND one (1) year related office/administrative work experience
Required Job Knowledge, Skills, Abilities
Proficient computer skills and working knowledge of databases with experience in Microsoft 365.
Excellent communication skills (both written and verbal).
Knowledge of Guidelines for Instructional Programs in Workforce Education (GIPWE) and Workforce Education Course Manual (WECM).
Ability to maintain the confidentiality of work-related information and materials.
Ability to create graphs and spreadsheets to review data.
Accuracy and attention to detail.
Ability to work with detailed information from a variety of sources.
Possess strong organizational and interpersonal skills.
Sufficient human relations skills to work collaboratively, resolve problems, and explain technical and procedural concepts.
Strong customer service skills.
Ability to work in a fast-paced, deadline-driven environment.
Ability to multi-task workload.
Detail-oriented with a high degree of accuracy in maintaining records.
Excellent communication skills (both written and verbal).
Knowledge of Guidelines for Instructional Programs in Workforce Education (GIPWE) and Workforce Education Course Manual (WECM).
Ability to maintain the confidentiality of work-related information and materials.
Ability to create graphs and spreadsheets to review data.
Accuracy and attention to detail.
Ability to work with detailed information from a variety of sources.
Possess strong organizational and interpersonal skills.
Sufficient human relations skills to work collaboratively, resolve problems, and explain technical and procedural concepts.
Strong customer service skills.
Ability to work in a fast-paced, deadline-driven environment.
Ability to multi-task workload.
Detail-oriented with a high degree of accuracy in maintaining records.
Preferred Qualifications
Three (3) years of experience working in a student services environment at a higher education institution is preferred.
Experience in preparing, submitting, and reconciling Coordinating Board Management (CBM) and Financial Aid for Swift Transfer (FAST) reports preferred.
Experience in preparing, submitting, and reconciling Coordinating Board Management (CBM) and Financial Aid for Swift Transfer (FAST) reports preferred.
Special Instructions to Applicants
This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws that require the verification of identity and the legal right to work in the United States. Employment is contingent upon the successful completion of a criminal background and reference checks. The College reserves the right to cancel or extend all recruitment actions. Del Mar College is an Equal Opportunity employer. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Job Duties
Job Duty
Extract, correct, and submit data to the Texas Higher Education Coordinating Board.
Minimize data errors by consulting with state reporting officials concerning problems; track errors and correct misreported information; compile data and complete reports for self-reporting.
Regularly reviews and redevelops internal processes, procedures, and websites.
Recommends procedural updates as state and federal policies change and evaluate effectiveness.
Translating newly implemented compliance policies and codifying the student information system to reflect updates.
Develop and maintain standard operating procedures for reporting processes.
Work closely with representatives from the Information Technology, Institutional Research, and various departments to review data elements for accuracy, validate report data, and make corrections.
Reports include but are not limited to reports submitted to the Texas Higher Education Coordinating Board (THECB).
Perform/monitor monthly internal audits on reports submitted to the Texas Higher Education Coordinating Board (THECB).
Job Duty
Working with Deans, Chairs, and various departments to resolve schedule questions and corrections with data.
Reviews and analyzes data to inform decision-making regarding adherence to standard meeting requirements, and best practices.
Informs and makes recommendations to Registrar Office leadership regarding areas of need.
Maintain organized and transparent files associated with reporting and the term section schedule.
Job Duty
Responsible for researching federal, state, and institutional policies and ensuring compliance with those policies.
Responsible for complying with policies governing the institutional calendar, FERPA, and report processing.
Ensure confidentiality and integrity of student records in accordance with FERPA.
Responsible for complying with policies governing the institutional calendar, FERPA, and report processing.
Ensure confidentiality and integrity of student records in accordance with FERPA.
Job Duty
May be assigned responsibilities for other departmental services or projects, which may be ongoing or short-term and may require planning, coordination, and supervision; such assignments are necessary to the department and may require specialized knowledge.
Performs related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have an Associate's degree AND three (3) years related office/administrative work experience ***OR*** do you have a Bachelor’s degree AND one (1) year related office/administrative work experience?
- Yes, I have an Associate’s degree AND three (3) years related office/administrative work experience (submission of transcript(s) with award/conferred date required).
- Yes, I have a Bachelor’s degree or higher AND one (1) year related office/administrative work experience (submission of transcript(s) with award/conferred date required).
- No, I do not have the required education and/or experience.
Applicant Documents
Required Documents
Optional Documents
- Resume
- Letter of Interest
- Transcripts
Salary : $19 - $29
