What are the responsibilities and job description for the Special Assistant to the Dean position at Delaware State University?
Salary : $0.00 Annually
Location : 1200 N Dupont Highway, Dover
Job Type : Professional
Job Number : 2025-00230
Division : CAST
Opening Date : 01 / 29 / 2025
General Description of the Position
Reporting to the Dean of the College of Agriculture, Science & Technology, and working closely with the Administrative Assistant / Budget Analyst, the Special Assistant to the Dean performs management tasks while maintaining day-to-day office activities. Under administrative supervision the Special Assistant to the Dean is responsible for complex clerical and administrative duties in all major personnel functions.
Essential Functions & Required Knowledge, Skills and Abilities
Essential Functions
The following are the functions essential to performing this job :
- Monitor issues dealing with Collective Bargaining deadlines.
- Compose letters, memos and reports for the Dean's review.
- Monitor access to official academic records.
- Resolve inquires of faculty, students and staff.
- Assistant in planning and preparing program for official opening of school each semester.
- Assist the Dean in responding to inquiries from the Provost, Department Chairs, Academic Deans, Executive Directors and other project personnel.
- Assist in coordinating all activities in the Dean's Suite.
- Assist with the coordination of travel arrangements for the Dean to include registration, processing of travel authorizations, reimbursements and relevant travel documents.
- Assist the Dean with activities pertaining to university-wide committees.
- Assist the Fiscal and Budget Assistant with all operations of processing travel expenses and purchase card transactions on CentreSuite.
- Take appropriate action in satisfying inquiries independently while utilizing a variety of resources in acquiring and distributing information daily.
- Responsible for drafting and editing memoranda and general correspondence as well as utilizing microelectronic technologies.
- Assist in the preparation of agendas for meetings, conferences, workshops and disseminates (campus, State and national).
- Perform other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities :
Qualification Standards
Performance Standards & EEO Statement
EEO Statement
Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.
Equal opportunity employer / program'' and "auxiliary aids and services are available upon request to individuals with disabilities''.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
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