What are the responsibilities and job description for the Project Administrator position at Delectus, LLC?
Job Description
Job Description
Job Title : Project Administrator
Department : Operations
Reports To : Business Manager
Job Summary :
The Project Administrator plays a crucial role in supporting the project management team by processing information and overseeing all aspects of project administration. This role is responsible for organizing and maintaining data records, ensuring effective communication between clients, operations, and staff, and assisting in various administrative tasks to keep projects running smoothly.
Job Responsibilities :
- Onboarding New Jobs : Assist in project initiation, including permitting, electronic file setup, budget preparation, and coordination of on-site needs. Ensure job site compliance and communicate with clients as needed.
- Bid Process : Support bid preparation under the guidance of the Project Manager.
- Purchasing : Assist with procurement and job costing, including vendor setup and purchase order tracking, both internally and with vendors.
- Billing : Collect and forward job site documentation for invoicing, provide it to the Project Manager for approval, and then to the Project Accountant for processing.
- Project Plans & Submittals : Maintain and track electronic files, ensure timely distribution, and handle correspondence.
- Project Administration : Assist with change orders, routing, and tracking; track labor, equipment rentals, and supplies. Communicate with the manager regarding purchase orders and projected costs. Maintain communication with the Job Owner to ensure job file completeness.
- Job Closeout : Support the project management team in all project closeout activities, including billing and customer follow-up.
- Office Administration : Perform additional office-related tasks as assigned.
Qualifications :
Education Requirements :
Benefits :
At Delectus, we pursue excellence in all we do. Our core values of character, capability, and responsibility shape our approach, ensuring precise matches between talent and opportunity. With a focus on enduring partnerships, we tailor our services to meet the distinctive needs of each client and candidate. Our seasoned professionals are dedicated to supporting you throughout the hiring process. Thank you for considering Delectus for your career journey. Join us in our commitment to diversity, inclusion, and delivering exceptional results in recruitment.
