What are the responsibilities and job description for the Accounting Coordinator- Accounts Payable position at DeLeers Construction?
DeLeers Construction is looking to add a member to our Accounting Team! DeLeers Construction has been in business for over 80 years and specializes in the design and build of high end residential homes and commercial buildings throughout Wisconsin. Working with our customers through all stages of design, construction, and project management, we pride ourselves on the quality of our workmanship. We are currently looking for a full time Accounting Coordinator to specialize in the Accounts Payable area.
The Accounting Coordinator is responsible for the accurate and timely processing of accounts payable and assisting to process necessary reports for financial statements. The individual in this position will work closely with the Assistant Controller and Project Financial Manager to prepare necessary reports for labor collection.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Enter invoices payable in the system for payment, ensuring that amounts are accurate and payments are made in a timely manner. This includes distributing invoices to the appropriate reviewers based on project and department.
- Ensure invoices from vendors offering discounts are approved in a timely manner to meet deadlines for discount achievement.
- Update and maintain all vendor accounts, adding new information as required.
- Research and resolve accounts payable issues with vendors.
- Enter statements in system and verify all information is acquired and correct.
- Process and electronically file lien waivers, purchase orders, invoices, COIs, and receipts.
- Ensure new vendors are set-up appropriately by following company prequalification policies.
- Download and record labor & equipment usage from time-keeping system to the ERP system.
- Record inventory transactions in ERP system.
- Works closely with other members of administration and Accounting group, and interacts regularly with Project Managers, Sales staff, Operations and Estimating staff as well as with other management team members.
- Assist with the processing of payroll.
- Monitor registration of company-owned vehicles with the Wisconsin Department of Motor Vehicles.
- Perform any special assignments, additional projects, or other job-related duties as may be necessary to carry out the responsibilities of this position as required by leadership.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Associate’s degree in accounting, finance or business-related field.
- (2) two years of experience in a finance or accounting position preferably in a construction or manufacturing-related environment.
- Must have knowledge of basic accounting principles (i.e. journal entries, debits, credits, etc.) and accounting functions. Possess a working understanding of financial statements, cost variances and cost drivers, and inventory methods.
- Skilled in PC usage and associated software including Microsoft Office (Word, Excel, Outlook,). Experience with Sage 300 Construction & Real Estate is a plus.
- Ability to work effectively in a team environment, drive results, proactively solve problems and deal with a variety of situations where only limited standardization exists.
- Excellent communication skills required.
- Ability to plan, prioritize, and organize work effectively; work effectively and efficiently under pressure and time deadlines; analyze problems (not just symptoms); propose reasonable solutions, make logical decisions, carry-out decisions made, and follow up with feedback where appropriate.
- Must be self-motivated and independent, able to work effectively with minimum supervision, and multi-task. Must be assertive and achievement-driven, possess high integrity and ethics, and have the ability to work diplomatically under stressful conditions and pressure.
