What are the responsibilities and job description for the Remote Executive Assistant position at Delegate Solutions?

Job Description

Salary : $40,000 / year

All positions are 100% remote.

We are currently hiring in the US,with the exception of Alaska, California, Colorado, the District of Columbia, Hawaii, Illinois, Iowa, Maine, Massachusetts, Michigan, Minnesota, Montana, New Hampshire, New York, North Dakota, Ohio, Oregon, Rhode Island, South Dakota, Washington State, and Puerto Rico.

Our Executive Assistants are bridge builders and administrative professionals with a strategic focus. They fully understand the internal abilities of the team and are adept at listening to client needs and connecting the two for a solution.

THE COMPANY Delegate Solutions was founded by Emily Morgan, an entrepreneur with an innate heart for supporting entrepreneurial leaders. Our team shares these core values and lives them out each day in our work. Our collective mission is to help reshape the culture of the traditional workforce by providing entrepreneurs with strategic workforce options to help them grow more efficiently and effectively. This means you are always surrounded by a professional team of supportive, knowledgeable, dedicated help!

WHY DELEGATE? Delegate Solutions is a woman-owned company with a hard-working and self-motivated team. We offer premium-level fractional executive assistant services. We tackle their distracting to-dos; create a strategic delegation plan for meeting their goals; and fully manage the virtual team assigned to their projects. At Delegate Solutions, we support each person's unique abilities and work collaboratively as a team to help each other grow. We create freedom for people to do what they love and have a big impact!

Our Core Values are :

Innate Spirit of Helping Others - We are intentional and thoughtful when giving help and support. We step in anywhere we know that we can add value
Enthusiasm for Excellence - We bring more than just a positive attitude; we invest our time and energy and develop a genuine enthusiasm for the clients that we work with and their businesses
Support and Respectfully Challenge One Another - We create an environment where we encourage support and respectfully challenge one another to make our most impactful contribution as teammates
We Do What We Say - We proactively create a culture of accountability that produces alignment and results amongst our team and for our clients
Professional Authenticity - We believe in solution-oriented, thoughtful feedback. We give and receive information in an open, honest, and gracious way

Job Functions :

Deliver the highest level of executive support, task management, and project management to our clients

Attend and notate weekly planning and accountability calls

Support multiple clients, personalities, deadlines, and priorities throughout the day

Proactively build and manage deep, long-term relationships with our clients and act as their trusted resource and support asset

Must be able to toggle daily between multiple clients and a diverse set of projects

Enhance our client's effectiveness by helping to identify ways to make their businesses operate more efficiently and help free up their time via delegation strategies by utilizing our Delegate Methodology

Assist in keeping the client focused and organized on key business initiatives and goals

Maintain an understanding of the nuances of each client's needs and manage the flow of work that the organization provides for a client

Create processes for inbox, scheduling, project management, delegation strategy, action plans, and action plan progression

Responsible for all oversight of client time / usage

Represents the Delegate brand according to the guidelines and mission established

Updates job knowledge by participating in team building activities, commitment to continuing education opportunities related to our industry

Comfortable working collaboratively in teams and available throughout the day during normal business hours.

Key Competencies Skills / Qualifications :

Enthusiasm for supporting growing business owners

Strong work ethic

Exceptional communication skills

Strong technical background

Delegation and process improvement experience

Critical thinking and problem-solving

Project coordination and time management

Ability to prioritize several initiatives and tasks

Administrative writing and scheduling

Organization and time management

Knowledge of travel logistics

An excellent learner with the ability to understand, and execute complex written and verbal instructions

Experience in a virtual work environment

Relationship management; specifically building long-term relationships

Strong working knowledge of Microsoft Office / 365 and Google Workspace

Proficient with video conferencing (Zoom, Teams, etc.)

Must have own computer with antivirus software and reliable high-speed internet connection

Must be fully available M-F from 9 am - 5 pm ET

Delegate Solutions is an Equal Opportunity Employer

Benefits : PTO, Health Insurance Plan, 401k, Short-Term / Long-Term Disability Insurance, Supplemental Life Insurance, 100% Work from Home

Salary : $40,000 annually, salaried

If you would like the opportunity to be part of a close-knit, results-oriented company with a responsible, transparent, and healthy leadership team environment, apply to Delegate Solutions today!

remote work

Salary : $40,000

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