Administrative assistant/Clerk - Warehouse/Inventory/SAP

Onsite
A Department Assistant provides administrative and clerical support to a specific department within an organization. This role is essential for ensuring the smooth operation of departmental activities and requires a combination of organizational, communication, and multitasking skills.

Inventory experience or knowledge of systems for logging inventory is required. Here is an updated version of what we are looking for. 40-50% of their job will be to ensure our inventory is in good shape.

CMMS Experience: Very familiar with inventory and preventative maintenance systems (SAP preferred)

Key Responsibilities:

1. Administrative Support:
o Perform general office duties such as answering phones, managing correspondence, and scheduling appointments.
o Prepare, format, and edit documents, reports, and presentations.
o Maintain filing systems and manage records, both electronic and paper.

2. Coordination and Communication:
o Serve as a point of contact between the department and other internal or external parties.
o Coordinate meetings, conferences, and events, including booking venues and arranging logistics.
o Facilitate communication within the department by distributing information and relaying messages.

3. Data Management:
o Enter and update data in databases and spreadsheets.
o Compile and generate reports as required by department staff.
o Ensure data accuracy and confidentiality.

4. Project Assistance:
o Assist with department-specific projects and tasks, providing support as needed.
o Track project timelines, milestones, and deliverables.
o Conduct research and gather information relevant to departmental projects.

5. Resource Management:
o Monitor and order office supplies and equipment.
o Maintain inventory of department resources and ensure they are well-organized and accessible.
o Coordinate with vendors and service providers for office needs.

6. Customer Service:
o Greet and assist visitors, clients, or customers, directing them to the appropriate department staff.
o Address and resolve routine inquiries and issues from internal and external stakeholders.

7. Compliance and Procedures:
o Adhere to company policies and procedures, ensuring departmental compliance.
o Assist in developing and implementing departmental procedures and guidelines.

Skills and Qualifications:
· Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
· Communication Skills: Strong verbal and written communication skills.
· Attention to Detail: High level of accuracy in work and record-keeping.
· Computer Skills: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment.
· Interpersonal Skills: Ability to work well with others and provide excellent customer service.
· Problem-Solving Skills: Ability to address and resolve issues independently.
· Confidentiality: Ability to handle sensitive information with discretion.

Education and Experience:
· High school diploma or equivalent; additional administrative training or certifications are advantageous.
· Previous experience in an administrative or office assistant role is preferred.